Accountant II

AFSPA

AFSPA is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity and Augmentative Action Employer, making decisions without regard to race, color, religion, sex, sexual orientation, national origin, age, veteran status, disability, or any other protected class.

* A Resume is required for consideration. Application submissions without a resume included will be automatically disqualified from consideration.*

Compensation for this position is in the $55k range to $62k range, depending on qualifications and experience.

We offer benefits that include subsidized Medical and dental coverage. Other optional benefits include 401K, Vision, Life Insurance, & more.

Hybrid work schedule until otherwise notified. Hybrid work schedules are based on business needs and may require you to work in the office up to 4 days per week.

The Accountant II supports the overall provision of Accounting & Finance services, policies, and programs. Job functions include computing, classifying, recording, and verifying numerical data for use in maintaining accounting records by performing the below functions. The major areas of responsibility are:

• Payroll
• Accounts Payable
• Accounts Receivable
• Fixed Assets
• Expense reports
• General ledger
• Cash management
• Financial reporting
• Administrative
• Compliance
• Budgeting
• Other
• The Accountant II supports Accounting & Finance practices and objectives that will provide accurate & timely financial reporting, that emphasizes customer service, empowerment, quality, productivity and standards, and goal attainment.

Duties & responsibilities for each major area include, but are not limited to the following:

• Payroll journal entry (bi-weekly)
• Payroll Tax Deposits journal entry (bi-weekly)
• Payroll Vacation Expense journal entry (monthly)
• Processes bi-weekly payroll
• Interfaces with supervisors and managers to ensure all time is approved prior to running reports in Paylocity
• Processes payroll-related changes received from Human Resources
• Employee deductions and bonuses
• Works collaboratively with HR to ensure timely processing of all payroll changes
• 401(k) bi-weekly Processes 401(k) data to Empower site to ensure amount withheld from employee, 401k loan payments & ER match is posted to their 401k account
• Prepare related journal entries
• Provide quarterly report for FTEs
• Other reporting as needed (OT)
• Responsible for Payroll filing system / easy retrieval of historical items

• Prepare accounts payable invoices, understand substance of underlying transaction, code to appropriate GL account, post payments, process payments in
• Maintain list of recurring monthly invoices and ensure timely receipt (call vendor/invoice approver if not received) and payment
• Process adjustments and void checks in Sage Intacct (as needed)
• Prepare related journal entries
• Vendor correspondence related to uncashed checks > 180 days
• Track SLF grants
• Responsible for AP filing system / easy retrieval of historical items

• AIP payment application to ensure AR balances are correct
• Cash receipts
• Credit card receipts
• Direct debit processing
• Employee payments
• DFAS
• Prepare related journal entries
• Complete Cash excel file
• Member correspondence
• Update Direct debit information
• Send notices when payment bounces
• Responsible for AR filing system / easy retrieval of historical items

• Maintain permanent fixed asset ledger with all invoices supporting journal entries to Fixed Asset GL accounts, enter/track assets & process
• Work with purchasers and users to ensure disposals of any assets are reported and accounted for properly in a timely manner with a hard cut off as of 6/30 and 12/31
• Prepare related journal entries
• Fixed Assets activity
• Depreciation (monthly)
• Additions and disposals as needed

• Review employee expense reports (domestic and international) and credit card charges for accuracy, code expenses to proper GL account and create GL entries for them
• Apply Federal Acquisition Regulations, Federal Travel Regulations, and cost accounting principles to expense reports
• Convert foreign currency for international trips
• If personal charges on expense reports or credit card reports, prepare and send quarterly invoice to employees that incurred expenses that should not be paid by AFSPA and ensure payment is made timely but no later than year end
• Prepare related journal entries
• Credit card activity
• Petty cash journal entry

• Maintain general ledger
• Timely recording of GL entries into Sage Intacct and ensuring all transactions meet current standards and GAAP
• Creating/updating spreadsheets to load into accounting system and maintain log of all GL entries
• Prepare journal entries
• Auxiliary insurance programs (AIP) to post transactions from Billing system to GL
• Records AR, Deferred Revenue for AIP programs
• Banking activity
• Standard monthly entries (allocate prepaid costs)
• Adjusting journal entries
• Account reconciliations (balance sheet accounts) Find & explain…