Accounts Payable Coordinator

Job Description

Position: Accounts Payable Coordinator
Type: Full-Time or Part-Time, Temporary (3-4 months)
Location: Edmonds
Pay: $25-$28 per hour, DOE
Schedule: Monday-Friday, 7:30AM-4PM or 8AM-4:30PM, hours may be flexible.

We are seeking an experienced and detail-oriented Accounts Payable Coordinator to join a construction company. This position will be responsible for processing invoices, coordinating payments, maintaining vendor and subcontractor records, and supporting the accounting team with month-end closing and other administrative duties.

The ideal candidate will have strong organizational and time-management skills, excellent communication abilities, and the ability to prioritize multiple tasks while meeting deadlines. Construction industry and Accounts Payable experience are required.

• Process vendor and subcontractor invoices and route them for approval and payment
• Identify invoices that need to be paid and prepare, mail, and file payment paperwork
• Receive calls regarding Purchase Orders and enter Purchase Orders into Timberline
• Prioritize invoices based on cash discount opportunities and payment terms
• Enter and maintain subcontractor information
• Distribute and collect subcontractor packets and certificates of insurance
• Match invoices to subcontractors, purchase orders, and other documentation
• Research and resolve vendor and invoice discrepancies
• Reconcile vendor and credit card statements
• Assist with month-end closing
• Cross-train and provide backup support for payroll and 1099 maintenance
• Sort and distribute incoming mail
• Provide phone backup support as needed
• Handle end-of-day errands, bank deposits, and post office runs
• Perform other accounting and administrative duties as assigned

• 3-5+ years of Accounts Payable experience required
• Construction industry experience required
• Experience with Sage 300 (Timberline Construction Software) REQUIRED
• Bookkeeping and accounting experience required
• Accounting software experience required
• Proficiency with Microsoft Office, including Word and Excel
• Strong written and verbal communication skills
• Excellent telephone and customer service skills
• Strong organizational and time-management skills
• Detail-oriented with excellent follow-through
• Strong problem-solving, research, and resolution skills
• Basic accounting knowledge and strong documentation skills
• Ability to analyze data and identify discrepancies
• Ability to prioritize tasks and meet deadlines in a fast-paced environment
• Professional, reliable, proactive, and team-oriented
• Ability to multitask while maintaining composure and accuracy
• Must be comfortable communicating with customers, subcontractors, vendors, office personnel, and carpenters
• Requires successful completion of a background screening after a conditional offer of employment, in accordance with Washington State law.

• Medical Plan
• Dental Plan
• Holiday Pay (6 Days Observed)
• 401 (k) Retirement Savings Plan
• Vision/Eyewear Plan
• Life Insurance
• Prescription Drug Reimbursement
• Short-Term Disability
• Referral Bonuses

Express Office:
Lynnwood
19009 33rd Ave W Ste 204
Lynnwood, WA 98036

#Express Pros Lynnwood WA #2592OS