Executive Administrative Assistant

Executive Administrative Assistant

We are looking for an organized and proactive Executive Administrative Assistant to provide high-level support to leadership. This role focuses on keeping priorities on track through thoughtful schedule management, clear communication, and seamless coordination of meetings and travel. The ideal candidate is adaptable, attentive to detail, and confident handling sensitive information while building strong working relationships across internal and external stakeholders.

Responsibilities:

• Manage complex executive calendars, anticipate scheduling conflicts, and adjust priorities to support changing business needs.
• Organize leadership meetings, conference calls, and appointments while ensuring all logistics, materials, and follow-up actions are handled efficiently.
• Capture clear and accurate meeting notes, summarize key decisions, and distribute documentation to support accountability and next steps.
• Arrange domestic and/or international travel plans, including itineraries, lodging, transportation, and related logistics.
• Prepare and manage expense submissions and supporting records in a timely and accurate manner.
• Draft, review, and coordinate correspondence on behalf of executives with a high degree of discretion and accuracy.
• Serve as a dependable point of contact for business partners and stakeholders, helping maintain productive working relationships.
• Provide broad administrative support to leadership, including document preparation, information tracking, and assistance with organizational priorities.