Administrative Assistant ; AA​/MPD - Non Internal

Administrative Assistant 4 (AA4/MPD) – Non-permanent – Internal

The salary advertised reflects statewide 2% GWI for employees as of 7/1/2026.

This is a 6-month non-permanent position.

This opportunity is internal and available to current HCA employees only.

This administrative assistant supports the Deputy Division Director for the Medicaid Programs Division (MPD) including managing calendars, coordinating meetings, prioritizing deadlines, and communicating with internal and external partners. If you are in search of an opportunity to expand your administrative experience by supporting staff who regularly interact with external parties and constituents, this may be the opportunity for you!

All HCA employees will apply an equity lens to their work, which may include but is not limited to all analyses of core business and processes.

The mission of MPD in the Health Care Authority (HCA) is to provide high quality administrative services to assist in the purchase and delivery of medical assistance program services to clients and members. MPD works across the agency and in partnership with the health care community and community stakeholders to develop and manage high-quality, evidence-based health care programs and purchase services that enhance Medicaid clients’ ability to access appropriate, quality health care.

This position serves as a confidential assistant by providing high level administrative support to the Deputy Division Director, the Business Operations Section, and the Transformation Implementation Section.

This position is eligible to telework but may occasionally be required to report on-site to meet business need. The default assigned work location of all Health Care Authority (HCA) positions – both on-site and telework eligible positions – is within the State of Washington. This position reports to Olympia, WA. Frequency of onsite work will vary based on business and operational needs.

All agency employees are required to report on-site in Olympia on their first and last days of employment to pick up and return state-issued equipment, regardless of telework status or location.

• Assists Deputy Division Director in prioritizing deadlines and work activities.
• Serves as liaison between Deputy Division Director, Business Operations section, Transformation Implementation (TI) section, MPD Management Team, and other agency staff.
• Supports the Business Operations section and other sections as assigned with calendar organization, meeting support, and external correspondence.
• Reviews, corrects, tracks, and approves all materials for Deputy Division Director’s signature including contracts, personnel documents, correspondence, travel requests, and purchase requests.
• Coordinates meetings with internal and external stakeholders, which includes creating and sending meeting invitations, reserving appropriate resources, setting agendas, copying materials, and recording and distributing meeting minutes.
• Create and modify documents using word processing, spreadsheet, database, and presentation software. Conduct research and compile data.
• Supports the coordination and tracking of legislation and provisos impacting the division and supports the production of various required reports.
• Supports the prioritization and coordination of potential legislative issues for management review and assists in the routing of issues to appropriate staff.
• Answer inquiries via telephone, email, and physical mail and transfer to appropriate staff.

Required qualifications:

Qualifying candidates will meet one of the following criteria options:

Option 1:

• High school diploma or equivalent and
• Four (4) years of progressively responsible clerical, office, or administrative experience.

Option 2:

• Associate degree and
• Two (2) years of progressively responsible clerical, office, or administrative experience.

Option 3:

• Bachelor’s degree in business administration, public administration or a closely related field.

Option 4:

• One year as an Administrative Assistant 3

Option 5:

• Two years as an Administrative Assistant 2

Required competencies:

• The ability to take action to learn and grow.
• The ability to take…