Programs & Events Coordinator

# Programs & Events Coordinator Hybrid   
• IFM Headquarters - Federal Way, WA 98003## Overview Salary Range $24.00 - $27.00 Hourly Position Type Full Time Job Shift Day Education  Level2 Year Degree

Travel Percentage 5 - 10% travel required

Category

Other## Qualifications|  || --- || Programs & Events Coordinator |
** Department:
** Operations – Programs & Events  
** Supervisor:
** Manager, Programs & Events  
** Status:
** Non-Exempt, Full-Time
*
* Location:

** Seattle, WA Metropolitan Area (Hybrid)
*
* Supervisory Responsibilities:

** None
* * Travel:
** 1-2x/year  
** Rate of Pay:** $24.00-$27.00/hour
** EEO Category:
** Administrative Support Workers
*
* Position Summary:

** The Programs & Events Coordinator supports the planning, coordination, and execution of IFM’s online, cohort-based programs, and in-person events. Working closely with managers, this role provides administrative, project management, logistical, and technical support to help ensure programs and events are delivered consistently, efficiently, and with a high-quality participant experience.
*
* Primary Responsibilities:

*** Coordinate the standardized execution of assigned programs and events, following established processes, timelines, and quality standards.
* Schedule planning meetings, prepare agendas, document decisions, and track action items to completion.
* Track assigned project timelines, deliverables, and outstanding tasks, proactively communicating risks, delays, or support needs to the appropriate manager.
* Organize program materials, including attendee communications, community forums, attendee resources, and technical materials.
* Coordinate vendor and logistics contracts in collaboration with the Contracts & Asset Compliance team, including preparation, tracking, and payment.
* Provide onsite support for in-person events, including event set-up, registration, attendee support, and logistical coordination.
* Support event technology set-up, testing, and troubleshooting, including attendee name badges, the IFM Events App, check-in systems, audience engagement tools, event platforms, and streaming technology.
* Coordinate the development and production of onsite event materials, including staff name badges, business cards, signage, and other event collateral as assigned.
* Manage the packing, shipment, tracking, and return of event supplies to ensure organized delivery and execution.
* Support onsite attendee experience activities and special event elements (e.g., Morning Movement).
* Collaborate with internal teams to ensure alignment on project timelines, deliverables, responsibilities, and program or event requirements.
* Communicate project updates, deadlines, outstanding needs, and potential risks clearly and proactively to appropriate stakeholders.
* Participate in cross-training and contribute to documentation and knowledge-sharing related to Programs & Events processes, systems, and best practices.
* Build and maintain effective working relationships across departments to support successful program and event delivery.
*
* What We’re Looking For:

*** Experience supporting events, programs, or related projects, including coordinating timelines, deliverables, and administrative needs.
* Experience working collaboratively with internal teams, vendors, or external partners.
* Experience with Cvent or a similar event management platform is a plus.
* Experience with Asana or a similar project management platform is a plus.
* Proficient knowledge of MS Office Suite.
* ** Event Coordination**:
Working knowledge of event logistics, program coordination, and administrative support.
* ** Organization & Time Management**:
Strong organizational, planning, and time management skills, with the ability to manage multiple priorities, tasks, and…