Administrative​/Program Coordinator

## Administrative/Program Coordinator Apply locations:
Seeley G. Mudd Building (College of Medicine) time type:
Full time posted on:
Posted 3 Days Agojob requisition :
JR108307

The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission.

At Howard University, we prioritize well-being and professional growth.

Here is what we offer:
* *** Health & Wellness:
*** Comprehensive medical, dental, and vision insurance, plus mental health support
* *** Work-Life Balance:
*** PTO, paid holidays, flexible work arrangements
* *** Financial Wellness:
*** Competitive salary, 403(b) with company match
* *** Professional Development:
*** Ongoing training, tuition reimbursement, and career advancement paths
* *** Additional Perks:
*** Wellness programs, commuter benefits, and a vibrant company culture
** Join Howard University and thrive with us!
** (Use the "Apply for this Job" box below).-wellness
** BASIC FUNCTION:
** The incumbent will coordinate administrative operations, faculty affairs workflows, data management, committee support, and professional development logistics for the Office of Faculty Affairs and Professional Development. The incumbent supports the Associate Dean for Faculty Affairs and Professional Development in managing the faculty lifecycle, including appointments, onboarding, reappointments, promotion and tenure, faculty activity tracking, reporting, and related College-level processes. The position requires frequent coordination with the Office of the Provost, Human Resources, academic departments, faculty, senior administrators, and institutional partners.#

** SUPERVISORY ACCOUNTABILITY:
** Involves no responsibility or authority for the direction of others.
** NATURE AND SCOPE:
** Internal contacts include senior administrators, faculty, students and Staff and offices responsible for faculty systems and institutional reporting. External contacts may include vendors, consultants and partners supporting faculty affairs operations, data systems, or faculty development activities.#
** PRINCIPAL

ACCOUNTABILITIES :
*** Serve as a key operational liaison for the Office of Faculty Affairs, helping ensure that faculty affairs processes are timely, accurate, confidential, and aligned with College and University requirements.
* Coordinate faculty appointment, reappointment, promotion, tenure (APT), and related personnel action workflows in collaboration with the Office of the Provost, Human Resources, academic departments, faculty, and College leadership.
* Support the preparation, collection, review, tracking, and submission of faculty APT materials-- dossiers, CVs, letters, evaluations, recommendations, routing forms, and required institutional documents.
* Attend College-level APT meetings and provide administrative support for the committee and the Associate Dean, including agendas, schedules, secure materials, attendance records, minutes, vote records, action item summaries, and follow-up documentation.
* Manage and update faculty lifecycle tracking tools and dashboards reflecting faculty activity, appointments, promotion status, teaching, scholarship, grants, service, mentoring, leadership roles, CME contributions, and other metrics relevant to institutional reporting and faculty advancement. Track retirements, separations, and other lifecycle events.
* Verify and update faculty data across institutional systems and platforms; identify missing or inconsistent information and coordinate with faculty or departments to resolve discrepancies.
* Help implement new initiatives that improve communication and workflow.
* Generate routine and ad hoc reports for the Associate Dean, maintain standard operating procedures, forms, dashboards, and faculty affairs communications.
* Provide occasional administrative and logistical support for faculty development events.
* Respond to routine inquiries from faculty, departments, committee members, and institutional offices; route complex or sensitive matters to the Associate Dean or appropriate office.
* Perform other…