HR Coordinator

Job Description

Johnson, Mirmiran & Thompson is a dynamic, 100% employee-owned consulting firm with more than 2,800 professionals, providing a full range of multidisciplinary engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. JMT is currently ranked #45 on Engineering News-Record’s list of the Top 500 Design Firms.

This position supports the day-to-day administration of JMT’s leave of absence and employee benefits programs. The role works closely with internal and external partners to ensure timely, accurate, and compliant administration. The position also provides opportunities to contribute to special projects as needed and the potential to grow into a benefits specialist role. Success requires strong attention to detail, sound judgment, confidentiality, and a customer-focused approach.

Compensation for this position is $50,000.00 - $65,000.00, commensurate with experience, education and certifications. The provided range is a good faith estimate based on the requirements described within the job description. We notice that we receive a wide variety of applicants and recognize that the person selected may be less experienced or more experienced. If so, the actual salary range may vary from the estimate provided.

• Administration of Leave Programs (80%):
  • Coordinate and administer employee leave of absence cases, including FMLA, ADA accommodations, disability, military leave, workers’ compensation lost-time claims, and other company-provided leave programs.
  • Establish and maintain leave requests in Pulp Stream, track required documentation, and determine eligibility in accordance with applicable laws, regulations, and company policies.
  • Serve as a subject matter resource regarding leave processes, requirements, timelines, and status updates.
  • Maintain accurate, confidential leave records and ensure compliance with HIPAA, ADA, employee privacy, and related confidentiality requirements.
  • Research new or changing leave-related regulations and summarize potential impacts, recommendations, and process improvements.
  • Coordinate medical documentation and return-to-work information while ensuring sensitive information is handled appropriately and securely.
  • Assist with the development and improvement of leave workflows, employee and manager communications, training materials, and best-practice recommendations.
  • Prepare and maintain leave reporting, metrics, and analytics to support case management, compliance, and program oversight.
  • Perform other related duties as assigned.
• Administration of Benefits Programs (20%):
  • Administer employee benefits transactions, including new hire enrollments, qualifying life event changes, terminations, and other updates, ensuring accurate and timely processing in payroll and benefits systems.
  • Serve as a primary point of contact for benefits and leave-related questions.
  • Educate employees on available benefit programs, plan provisions, enrollment requirements, and available resources through individual support, presentations, and open enrollment communications.
  • Support annual open enrollment activities, wellness initiatives, and benefits one-on-one meetings, including preparation, employee communication, and follow-up.
  • Collaborate with insurance carriers, payroll, internal HR teams, and external partners to resolve issues related to enrollment, eligibility, payroll deductions, claims, billing, and plan administration.
  • Review and process insurance carrier billing,…