Talent Acquisition Specialist EJF Real Estate Services in Washington, DC

Title:

Talent Acquisition Specialist

Location:

Washington, DC

Job Description:

Hybrid Remote Washington, DC

Full-time

Description

Tracing our original history back to 1920, EJF Real Estate Services has been a family-owned, family-operated business focused on residential property management and real estate sales in the Washington DC metropolitan area for over 30 years. Today, we are the largest DC-based property management company servicing hundreds of clients across the DMV. Our extensive market knowledge, hands-on industry experience, and best-in-class customer service work together to help communities thrive.?

Want to join in on the fun?

The Talent Acquisition Specialist manages the full-cycle recruitment process and related employee lifecycle activities for EJF and its affiliate companies. This position serves as the primary recruitment resource for hiring managers and leads recruiting activities from requisition through onboarding, while also coordinating employee offboarding tasks.

The role owns the day-to-day administration and continuous improvement of recruitment, onboarding, and offboarding processes, including the recruitment functions within Paylocity and workflow tracking in our CRM software (). Success requires strong organization, attention to detail, discretion, sound judgment, and the ability to manage multiple priorities in a fast-paced, deadline-driven environment while delivering a professional experience to candidates, employees, and hiring managers.

• Manage full-cycle recruitment across EJF and its affiliate companies.
• Partner with hiring managers to clarify position requirements, establish hiring timelines, and determine effective sourcing approaches.
• Source, screen, interview, and evaluate candidates; coordinate interviews, selection activities, and candidate communications throughout the hiring process.
• Draft and update job descriptions in collaboration with department leaders to accurately reflect current responsibilities and qualifications.
• Conduct market compensation benchmarking and prepare salary recommendations for review and final approval by the VP of Human Resources.
• Prepare offer documentation and coordinate the offer process after compensation approval.
• Develop and maintain candidate pipelines for recurring and difficult-to-fill positions.
• Ensure a consistent, timely, and professional candidate experience from initial contact through hire.

• Own and administer the recruitment functions within Paylocity, including the Applicant Tracking System, requisitions, candidate stages, workflows, templates, communications, automations, and related system updates.
• Use  to manage recruitment workflows, hiring activity, offer milestones, onboarding and offboarding milestones, ensuring visibility, accountability, and timely completion of key steps.
• Develop, maintain, and update standard operating procedures, templates, checklists, and process documentation for recruitment, onboarding, and offboarding.
• Identify and implement practical improvements to recruitment, onboarding, and offboarding processes to enhance efficiency, consistency, compliance, and the candidate and employee experience.
• Maintain and report recruitment metrics, including time-to-fill, source effectiveness, pipeline activity, offer acceptance, hiring status, and other key measures.
• Provide hiring status updates and identify delays, risks, or workflow issues requiring management attention.

• Coordinate the onboarding process, including pre-employment requirements, new-hire documentation, orientation scheduling, and communication with new employees.
• Partner with hiring managers, Information Technology, Learning and Development, and other departments to coordinate technology, system access, equipment, training plans, and other resources before the employee’s start date.
• Track onboarding milestones and follow up with responsible parties to ensure all required steps are completed accurately and on time.
• Coordinate employee offboarding activities, including separation documentation, exit interview scheduling, company property recovery, system-access notifications, and required communications.
• Track offboarding milestones and ensure separation steps are completed consistently across all entities.
• Review onboarding and offboarding processes and recommend operational updates based on experience, feedback, and changing business needs.