Accounts Payable

Assisti Care LLC is seeking a dependable, detail-oriented, and organized professional to join our team as an Accounts Payable Specialist
. This position is responsible for managing vendor accounts, processing invoices, preparing payments, maintaining accurate financial records, and ensuring timely and accurate payment of company obligations.

The ideal candidate is someone who takes pride in accuracy, enjoys working with details, communicates professionally with vendors and internal teams, and follows through on commitments. This is an excellent opportunity for an individual who wants to play an important role in supporting the financial operations of a growing organization.

Accounts Payable Management

• Create and maintain accurate vendor accounts
• Review, verify, code, and enter vendor invoices for payment processing
• Ensure invoices are properly approved and processed according to company procedures
• Prepare checks and electronic payments for vendors
• Maintain accurate payment records and vendor files
• Communicate professionally with vendors regarding invoices, statements, payments, and account questions
• Research and resolve invoice discrepancies and payment issues
• Reconcile vendor statements and account balances
• Reconcile company credit card statements
• Collect, maintain, and organize vendor documentation, including W-9 forms and certificates of insurance
• Maintain accurate records and documentation in compliance with company policies and procedures
• Assist with month-end accounting processes and reporting
• Provide documentation and support for audits or financial reviews as needed

General Accounting & Administrative Support

• Assist with account reconciliations and identifying discrepancies
• Prepare financial and management reports as requested
• Maintain organized accounting files and records
• Assist with special projects and process improvements
  
  Communicate effectively with staff, management, and vendors
• Provide general office support as needed, including filing, mailing, and administrative tasks

Qualifications

• Previous experience in accounts payable, bookkeeping, accounting, or related field preferred
• Strong attention to detail and organizational skills
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines
• Strong problem-solving and analytical skills
• Proficiency with Microsoft Office Suite, especially Excel
• Experience with Quick Books required
• Experience with App Folio or similar accounting/property management software is a plus
• Ability to work independently while also being a positive and supportive team member

Preferred Experience

• Experience in property management, senior housing, construction, healthcare services, or service-based industries is helpful but not required
• Experience managing a high volume of invoices and vendor relationships is a plus

What We Offer

• Competitive compensation based on experience
• Stable and professional work environment
• Opportunity for growth and expanded responsibilities
• Team-oriented culture where your work directly impacts the success of the organization
• 401K with Match (simple)
• PTO
• Health benefits after 90 days

Job Type: Full-time

Assisti Care LLC is an equal opportunity employer committed to maintaining a professional and respectful workplace.