Sales Executive Administrative Assistant

Fenton, Michigan

At Miller Industries, we design, engineer, and manufacture custom products right here in the USA, at our locations in Fenton and Burton, Michigan, and with additional engineering support in El Paso, Texas. The divisions of our business include Miller Fabricated Systems, Flex Air, Miller Industries Representatives, and our MI Service Group. Together, we have the capabilities to provide our customers with custom steel fabrication, custom commercial and industrial HVAC systems, and various modular mechanical and electrical systems.

Over the years, we have been a primary supplier to automotive, healthcare, institutional, and semiconductor manufacturers worldwide.

We take great pride in our family‑operated business built on hard work and a passion for making quality products. We are committed to ensuring the needs of our employees are met and even exceeded, and that they can grow and develop throughout their careers. As we continue to grow at a rapid pace, we are looking for skilled talent to join our team.

If you believe this opportunity is right for you, we welcome you to apply today!

The Sales Executive Administrative Assistant provides high‑level administrative and operational support to the Sales Executive and broader sales team. This role is responsible for coordinating communication, managing schedules, preparing sales materials, and ensuring the smooth execution of day‑to‑day sales operations. The ideal candidate is detail‑oriented, proactive, and capable of handling confidential information with professionalism.

• Manage calendars, schedule meetings, and coordinate travel arrangements for the Sales Executive.
• Prepare, edit, and organize documents, presentations, and reports.
• Handle incoming communications, respond to inquiries, and prioritize messages on behalf of the Sales Executive.
• Maintain organized records, files, and documentation.

• Assist in the preparation of proposals, quotes, contracts, and sales materials.
• Track sales metrics, update CRM records, and generate regular performance reports.
• Coordinate follow‑ups with clients, prospects, and internal teams.
• Support the onboarding of new clients by preparing necessary documentation.

• Serve as a liaison between the Sales Executive, clients, and internal departments.
• Facilitate communication to ensure the timely flow of information.
• Assist with organizing sales team meetings, setting agendas, and capturing meeting notes.

• Support the planning of sales events, conferences, webinars, and client meetings.
• Coordinate logistics for internal and external sales initiatives.
• Help manage special projects assigned by leadership.

• 5+ years of administrative or sales support experience (or related field).
• Knowledge of sales processes and workflows.
• Strong organizational and time‑management skills.
• Comfortable handling confidential or sensitive information.
• Excellent written and verbal communication abilities.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and CRM software (e.g., Salesforce, Hub Spot).
• Ability to multitask, prioritize, and maintain professionalism in a fast‑paced environment.
• Standard office hours with occasional extended hours as needed for deadlines or events.