Confidential/HR Specialist - part time
Job in
Fergus Falls, Otter Tail County, Minnesota, 56537, USA
Listing for:
Fergus Falls Public Schools
Part Time
position
Listed on 2026-02-21
Job specializations:
-
Administrative/Clerical
Clerical, Data Entry, Business Administration
Salary/Wage Range or Industry Benchmark: 25 - 28 USD Hourly
USD
25.00
28.00
HOUR
Job Description & How to Apply Below
Position: Confidential / HR Specialist - part time
Confidential / HR Specialist – part time
- Position Type:
Support Staff / Nonaffiliated Staff - Date Posted: 1/9/2026
- Location:
Fergus Falls Public Schools
The hourly wage range will be $25–$28/hour depending on experience. The compensation package includes retirement, life insurance, and long term disability.
JOB SUMMARY
The Confidential/HR Specialist provides vital administrative and executive support to the Superintendent and the Human Resource Director. Serving as a pivotal link between leadership and personnel operations, this role ensures the district office functions smoothly by coordinating and supporting critical processes. Operating as a key support pillar requires a high level of professional poise and the ability to navigate sensitive data and district communications with absolute discretion.
QUALIFICATIONS
- High school graduate with two years of college or tech courses (HR preferred).
- Demonstrated aptitude for office work and computer technology.
- Ability to multitask and meet deadlines.
- Highly motivated self‑starter with excellent attention to detail.
- Previous work experience in the area of HR strongly preferred.
PERFORMANCE RESPONSIBILITIES
Provide executive support to the Superintendent including calendar management, distributing invites, and coordinating travel arrangements and itineraries.Handles and stores sensitive data related to employer‑employee relations, student data, collective bargaining, and legal actions involving the district with strict confidentiality.Acts as a liaison for the school board by preparing, printing, and maintaining meeting agendas, ensuring room set‑up for scheduled meetings, collecting and maintaining board related documents and supporting materials, recording official meeting minutes, and assisting with legal compliance for public notices. Provides coordination of fundraising requests.Serves as the primary point of contact between the superintendent’s office and various stakeholders, including district staff, parents, the media, and community partners.Assists with record and policy maintenance for the district. Ensures official district records and policy manuals are maintained in an organized and efficient manner and in accordance with internal policies and procedures and applicable law.Supports the HR Director with the facilitation of the recruitment process by managing job postings, coordinating candidate communications, and scheduling interviews while ensuring meticulous record retention.Executes the timely and accurate entry of new hires and substitute data into databases and tracking systems; maintains up‑to‑date, compliant personnel files and active substitute rosters.Organizes and updates all employee personnel files, ensuring high standards of accuracy and confidentiality; performs the archiving and retention process for inactive records per District policy.Drafts, edits, and assists with distribution of complex correspondence, reports, and presentations independently or from basic instructions.Performs various office duties in an efficient and confidential manner, including preparation, review and/or distribution of requested reports, communications, spreadsheets, and filings.Coordinates the administrative logistics of the onboarding process to ensure a seamless and welcoming transition for all new district employees and substitutes ensuring all required documentation is collected and processed in accordance with district and state requirements.Performs data entry and/or look‑up in software systems, programs, and databases as assigned.Assists with workers’ compensation claims, reporting, and file maintenance.Participates in in‑service training, meetings, other training as needed/instructed.Final date to receive applications:
Open until filled
Start date:
as soon as possible
Equal Opportunity Employer Statement
The Fergus Falls Public School District is an Equal Opportunity Employer and Educator, who fully and actively supports equal access for all qualified applicants, regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability status, Genetic Information or Testing, Family & Medical Leave, protected…
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