HR​/Executive Specialist

Position Type:
Support Staff/Nonaffiliated Staff

Date Posted: 5/1/2026

Location:

Fergus Falls Public Schools

The Fergus Falls School District has an immediate opening for a full time HR/Executive Specialist
. This onsite position is based out of the district office, works year-round including summer months and will be scheduled 30 hours/week with some flexibility in scheduling. The hourly wage range will be $25 - $28/hour depending on experience and the compensation package includes health insurance, retirement, life insurance, and long term disability.

The HR/Executive Specialist provides vital administrative and executive support to the Superintendent and the Human Resource Director. Serving as a pivotal link between leadership and personnel operations, this role ensures the district office functions smoothly by coordinating and supporting critical processes. Operating as a key support pillar requires a high level of professional poise and the ability to navigate sensitive data and district communications with absolute discretion.

• High school graduate with two years of college or tech courses (HR preferred).
• Demonstrated aptitude for office work and computer technology.
• Ability to multitask and meet deadlines.
• Highly motivated self-starter with excellent attention to detail.
• Previous work experience in the area of HR strongly preferred.

The duties listed below are not intended to limit other tasks that might reasonably be assigned as necessary.

• Provides executive support to the Superintendent including calendar management, distributing invites, and coordinating travel arrangements and itineraries.
• Assists HR in the daily flow of personnel operations by processing employment documentation, responding to routine staff inquiries, and maintaining HR documentation, serving as a point of contact to ensure seamless departmental coverage.
• Handles and stores sensitive data related to employer-employee relations, student data, collective bargaining, and legal actions involving the district with strict confidentiality.
• Acts as a liaison for the school board by preparing, printing, and maintaining meeting agendas and ensuring room set-up for scheduled meetings, collects and maintains school board related documents and supporting materials, records official meeting minutes, and assists with legal compliance for public notices. Provides coordination of fundraising requests.
• Serves as the primary point of contact between the superintendent's office and various stakeholders, including district staff, parents, the media, and community partners.
• Assists with record and policy maintenance for the district. Ensures official district records and policy manuals are maintained in an organized and efficient manner and in accordance with internal policies and procedures and applicable law.
• Supports the HR Director with the facilitation of the recruitment process by managing job postings, coordinating candidate communications, and scheduling interviews while ensuring meticulous record retention.
• Executes the timely and accurate entry of new hires and substitute data into databases and tracking systems; maintains up-to-date, compliant personnel files and active substitute rosters.
• Organizes and updates all employee personnel files, ensuring high standards of accuracy and confidentiality; performs the archiving and retention process for inactive records per District policy.
• Drafts, edits, and assists with distribution of complex correspondence, reports, and presentations independently or from basic instructions.
• Performs various office duties in an efficient and confidential manner, including preparation, review and/or distribution of requested reports, communications, spreadsheets, and filings.
• Coordinates the administrative logistics of the onboarding process to ensure a seamless and welcoming transition for all new district employees and substitutes ensuring all required documentation is collected and processed in accordance with district and state requirements.
• Performs data entry and/or look-up in software systems, programs, and databases as assigned.
• Assists with workers'…