Administrative Assistant

Job Title

Administrative Assistant

Provide administrative support for the Facilities Department.

• Provide administrative support for the Facilities Department including scheduling appointments and meetings; arranging travel; preparing expense reports; and composing correspondence
• Ensure all invoices are reviewed, approved and paid timely and according to Finance Dept and other requirements
• Coordinate departmental meetings, including organization, communication and distribution of meeting materials
• Provide administrative support for all legal contract activity, to include tracking critical dates, maintaining version control of drafts, filing final drafts, and updating databases
• Timely and accurate issuance of access control badges, fobs, etc.
• Provide exceptional customer service when handling telephone calls, vendors, associates, and clients
• Generate reports and coordinate information for presentations
• Timely and accurate handling of incoming facilities service requests and preparation of reports
• Timely and accurate handling of facility, equipment, fire, and security inspections, licenses, etc.
• Order and maintain supply inventories including office supplies, printed materials, furniture, and equipment
• Draft, update and maintain departmental procedures
• Perform other duties as required

• Team-oriented, possess a positive attitude and work well with others
• Excellent interpersonal and customer service skills
• Strong organizational skills and detail-oriented with high degree of accuracy
• Ability to adapt, prioritize, handle multiple tasks, and work independently in a constantly changing environment
• Strong written and oral communication skills
• Strong math and problem solving skills
• Ability to handle sensitive information with complete confidentiality and professionalism
• Ability to operate standard office equipment, such as, computer workstations, calculators and copier
• Ability to travel to branch offices, if necessary. Less than 5% travel time
• Ability to lift 25 lbs. or 50 lbs. with assistance
• Bilingual in Spanish and English helpful

• None

• Associate's degree (A.A.) or equivalent from two-year college or technical school; or two to three years related experience and/or training.
• Prior real estate, facilities, maintenance, or property management experience, a plus
• Valid driver's license. Must have own vehicle and ability to travel to branch offices, if necessary.

• Microsoft office suite
• Google Mail and Calendar
• Bankway
• Salesforce

• None

Enterprise Bank & Trust is committed to helping individuals with disabilities participate in the workforce and ensuring equal opportunity to apply and compete for jobs. If you need an accommodation in order to apply for a position at Enterprise Bank & Trust please contact Human Resources at  Enterprise Bank & Trust is committed to managing our business and community relationships in ways that positively impact our associates, clients, and the diverse communities where we work and live.

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity or protected veteran status and will not be discriminated against on the basis of disability. All employment offers are contingent upon the applicant successfully completing both drug and background check screenings.

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