Archivist Assistant Job Fernley area,Nevada USA,Administrative/Clerical

Job Summary

The Archives Assistant will be responsible for assisting the Tribal Archivist with filing and storing all tribal documents that pass through the Tribal Council and front Administration to protect and preserve Tribal History, for both the Government/Business, as well as the Community/Culture of the Moapa Band of Paiutes. These documents include Council Agenda attachments, forms and requests filled out by tribal membership, Department Documents, previously active contract agreements, images, newspapers etc.

They will work closely with the Tribal Archivist and follow relevant guidelines and policies to make these documents findable and accessible. This position entails professional development and increased responsibility, and it is anticipated that the selected candidate will eventually receive training in archival theory, best practices, and methods as well as transition to full-time archival work.

Duties

Itemize/enter key details about documents in Microsoft Excel (creators, dates, etc.)

Organize files according to systems of arrangement (e.g., alphabetically, chronologically)

Move documents between locations and place them in containers

Identify and rehouse documents with preservation concerns

Scan and digitize materials

Assist the Tribal Archivist with further developing archival policies and guidelines in the context of a recently established unit

Communicate in both verbal and written form to coordinate with departments and individuals on behalf of the archives

Assist with the facilitation of oral history interviews and potentially transcribe audio recordings

Verify accuracy of organization systems and archival finding aids

Assist with finding and retrieving documents according to requests

Other duties as assigned

Minimum Qualifications

Ability to use or learn basic office software and technology (e.g., Microsoft suite, Internet programs, printers, scanners, etc.)
Ability to learn and apply information organization systems
Good attention to detail
Effective verbal and written communication
Effective organizational skills
Ability to maintain complete confidentiality and follow legal and institutional privacy rules
Ability to follow written and verbal instructions
Dependability and consistency
Ability to communicate in a polite and service-oriented manner with patrons and co-workers
Ability to multitask projects and assignments
Ability to work both independently and within a group
Ability to exercise good judgment
Cultural sensitivity
Must care about preserving all historical data of the Moapa Band of Paiutes
Must pass a pre-employment background check
Must pass a pre-employment alcohol/drug screening

Preferred Qualifications

Work experience (e.g., archival, library, or office work) and/or degree involving the organization of information and documents
Advanced technical skills (e.g., experience coding, or using complex hardware or software without the assistance of a GUI)
Experience using data management software (e.g., library cataloging systems or archival software)
Familiarity with archival theory and best practice
Experience with tribal government, politics, and records, especially involving the Moapa Band of Paiutes

Physical & Work Requirements

Ability to sit, stand, reach, bend, stoop, kneel, and walk as required for multiple hours at a time
May on occasion lift and carry heavy objects of 50 pounds or less
May occasionally need to use a ladder
Dexterity (e.g., handling documents safely, writing in small print, and placing stickers on items)

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