Executive Assistant; Real Estate

Overview

A company based in Bali that supports multiple businesses across construction, real estate development, brokerage, and investment operations is looking for an Executive Assistant to serve as the central coordination point for day-to-day operations.

As an Executive Assistant, you will serve as the central point of coordination for the organization, overseeing communications, follow-ups, CRM accuracy, documentation, and reporting. This role requires a proactive and reliable professional who can manage priorities effectively, anticipate needs, and operate independently once fully onboarded, while maintaining a high standard of professionalism and clarity in all interactions.

• Manage and follow up on Whats App, email, and internal messages promptly
• Track all open items, requests, and deadlines across multiple companies
• Proactively follow up with clients, consultants, contractors, and internal team members
• Maintain accurate and up-to-date records in the Go High Level  (GHL) CRM
• Ensure Google Drive is well-organized, with clean folder structures and accessible links
• Prepare concise daily summaries for the founder outlining completed tasks, pending items, and blockers

• Maintain a clear, high-level overview of all active deals and ongoing projects
• Produce a follow-up and bottleneck report highlighting risks and delays
• Ensure every deal and project has a clearly defined next action
• Support meeting preparation, contracts, and related documentation

• At least 2 years or more experience as an Executive/Admin Assistant
• Experience in construction, real estate, or property development is strongly preferred
• Familiarity with CRM systems, particularly Go High Level
• Demonstrated excellence in organization, task management, and follow-up
• Exceptional attention to detail and accuracy in all work
• Proactive, structured, and reliable work approach
• Ability to manage high volumes of communication efficiently
• High level of integrity and discretion in handling confidential information
• Capable of working independently with minimal supervision
• Proficiency in Indonesian (advantageous but not required)

• Initial Interview (HR/Recruiter)
• Client Interview