K-2 Building Administrative Assistant Job Findlay area,Ohio USA,Administrative/Clerical

Position Overview

The Building Administrative Assistant serves as a vital member of the school community, supporting the daily operations of a K-2 elementary building. This role is often the first point of contact for students, families, staff, and visitors, and plays a key role in creating a welcoming, organized, and student-centered environment. The Administrative Assistant works closely with the building principal and staff to ensure efficient office operations while supporting the unique developmental needs of early elementary learners.

Responsibilities

Serve as the primary point of contact for the school office, greeting visitors, answering phones, and responding to inquiries in a professional and friendly manner
Provide clerical and administrative support to the building principal and staff
Maintain accurate student records, attendance, and enrollment data in accordance with district and state requirements
Monitor daily attendance, follow up on absences, and communicate with families as needed
Assist with student health needs, including basic first aid and coordination with the school nurse
Manage office communications including newsletters, emails, announcements, and family correspondence
Support scheduling of meetings, conferences, and building events
Maintain confidentiality of student, staff, and family information
Coordinate building logistics such as transportation changes, dismissal procedures, and visitor check-in systems
Assist with ordering and maintaining office and school supplies
Support substitute teacher coordination and staff absences as needed
Provide a calm, supportive presence for young students who may need assistance throughout the day
Collaborate with staff to support a positive and welcoming school climate

Qualifications

Required:

High school diploma or equivalent
Previous clerical or administrative experience
Strong organizational, communication, and interpersonal skills
Proficiency with office technology, including word processing, spreadsheets, and student information systems
Ability to multitask and manage frequent interruptions in a fast-paced environment
Demonstrated ability to maintain confidentiality

Preferred:

Experience working in a school setting, particularly at the elementary level
Familiarity with student information systems and attendance tracking
First aid/CPR certification
Experience working with young children and families

Physical Demands

Ability to sit and work at a desk for extended periods
Frequent standing, walking, and movement throughout the building
Ability to lift up to 25 pounds (e.g., office supplies, student materials)
Occasional need to assist young students, which may include bending, kneeling, or reaching

Working Conditions

School office environment within a K-2 elementary building
Frequent interaction with students, staff, families, and visitors
Fast-paced setting with regular interruptions and changing priorities
May require flexibility to support building needs, including occasional extended hours for events or peak times
Work year and hours determined by district calendar and building needs