Advanced Administrative Assistant

Administrative Assistant Position

Marathon Pipe Line is seeking a highly motivated individual to fill an Administrative Assistant position in Findlay, OH. The successful candidate will have strong organizational, interpersonal, and communication skills and be able to work in a team environment. The position reports to the Ohio Valley Region Operations Director, with a dotted line to the Field Services and Planning Director. Duties include landowner notification administration, purchase order and invoice processing, public inquiry administration, and department event support.

Extensive software skills are required, as well as Internet research abilities and strong communication skills. There may be some travel involved for the purpose of records auditing, emergency response, in-person meetings, company events, and management.

The Administrative Assistant will:

• Perform general administrative responsibilities and perform general clerical duties to include, but not limited to, gathering, input of, generating review and/or analyzing data, handling telephone calls, copying, faxing, mailing and filing, maintaining office calendar to coordinate work flow and meetings, monitoring and assisting with maintenance of the department's website, creating and modifying documents such as reports, memos and letters using Word, Excel, and/or other presentation software, coordinating meetings and conferences, make travel arrangements for personnel, dealing with internal (i.e., SharePoint, Records Management)/external customers, performing records management in accordance with Company policy, collecting and maintaining inventory of office equipment and supplies, and assisting, in a limited extent, with the above duties for the department.
• Compose, transcribe, prepare, proofread routine and confidential documents, both written and electronic, deal with routine travel arrangements as appropriate, maintain and operate office equipment, and order supplies as necessary and data entry as appropriate.
• Coordinate all record generation, use filing and retention in compliance with the MPL Records Management program.
• Serve as backfill for other Administrative Assistants when needed. Communication and computer utilization skills will be paramount in the successful support of these individuals.

Education & Experience:

• Candidates must possess a High School Diploma or GED, with an Associate's degree desired.
• A preferable minimum 3 years' experience as an Administrative Assistant, strong organizational skills, excellent keyboarding skills, familiarity with PC-based software applications, i.e., Microsoft Office Suite (particularly Excel) and SAP.
• A preferable knowledge and experience of Power Platform (i.e. Power BI, Power Apps, Power Automate).
• The person must have excellent verbal and written communication skills, ability to set and organize work priorities, excellent time management skills and the ability to work with confidential information.
• The ability to complete work based on specific time restrictions is essential.

Requirements:

• Travel requirement is up to 5%
• A valid driver's license is required

Location:

Findlay, Ohio