Office Administrator (51147

Job Details

Job Location:

Maple Grove Office
- Maple Grove, MN 55369

Position Type:
Full Time Salary Range: $26.00 - $28.00 Hourly Job Category:
Admin
- Clerical

Gradian is an engineering-led, full-line thermal solutions partner serving data center and other mission-critical, commercial, and industrial markets. Headquartered in Maple Grove, MN, with additional facilities across North America, we design and manufacture liquid cooling systems, air handling equipment, heat rejection units, and modular, factory-assembled thermal management solutions.

Gradian was founded through the unification of four complementary, established brands: MAS HVAC, Daedex, DeepCoolAI, and Eco Chillers. Together, we act as a single-source provider, deploying cooling technologies as scalable systems optimized for efficiency, spatial constraints, and overall performance. With a vertically integrated engineering and manufacturing model, we pair rapid design turnaround with precision fabrication, so customers can move faster on complex projects where reliability, timeline, and quality all matter.

At Gradian, you'll work alongside others who get genuinely fired up by complex problems, see your work go from first sketch to job site in weeks, not years, and know that while we're developing the technologies critical for AI infrastructure to scale, our culture remains people-first by design.

It is core to our identity that we operate as one team — driving to win together, energizing others, and building lasting relationships that make the work fun and rewarding.

The Office Administrator serves as the first impression of Gradian, creating a professional, welcoming, and engaging experience for every employee, customer, candidate, vendor, and visitor who enters our facility. As the face of the organization, this individual represents the Gradian brand through exceptional customer service, professionalism, and attention to detail.

This role is responsible for maintaining a polished, organized, and efficient office environment while providing administrative support across multiple departments. The ideal candidate is highly organized, service‑oriented, adaptable, and thrives in a fast‑paced environment where priorities shift throughout the day. They proactively anticipate needs, demonstrate sound judgment, and are always willing to pivot to support the business wherever needed.

• Serve as the primary point of contact for all visitors, customers, vendors, candidates, and employees, creating a positive and professional first impression that reflects the Gradian brand.
• Welcome guests, manage visitor check‑in procedures, and coordinate host notifications.
• Ensure conference rooms are clean, organized, and prepared for meetings, including room setup, technology, refreshments, and catering.
• Coordinate food orders for meetings, employee events, and monthly team lunches.
• Answer and direct incoming calls while responding professionally to inquiries.

• Maintain a clean, organized, and welcoming office environment throughout all common areas.
• Stock kitchens, break rooms, meeting spaces, and office supplies to ensure employees have what they need to be productive.
• Maintain coffee stations and coordinate routine maintenance as needed.
• Manage incoming and outgoing mail, packages, and courier services.
• Partner with external vendors including cleaning services, building maintenance, and office service providers.
• Coordinate office wellness services and other employee amenities.

• Provide administrative support across departments as business needs evolve.
• Assist with interview scheduling, onboarding coordination, and recruiting logistics.
• Assist with meeting materials, reports, presentations, and other business documents.
• Coordinate travel arrangements, itineraries, expense reports, and meeting logistics.
• Perform data entry and maintain organized administrative records.
• Serve as backup support for other administrative functions during vacations or peak workload periods.

• Prepare work spaces and…