Senior Administrative Assistant

As the Senior Administrative Assistant, you will provide high‑level administrative and organizational support to key executives, balancing strategic executive support with office coordination responsibilities to uphold operational excellence.

• Provide primary administrative support to key executives, including calendar management, meeting coordination, preparation of materials, and expense processing.
• Serve as a proactive partner to executive leadership, anticipating needs, managing competing priorities, and supporting the coordination of relevant meetings, communications, and follow‑up actions.
• Safeguard confidential information while maintaining absolute professionalism in all interactions.
• Coordinate office operations and administrative logistics, including oversight of mailroom functions, incoming and outgoing mail, package distribution, and maintenance of shared work spaces.
• Manage office supply ordering, inventory, and distribution, ensuring workrooms, breakrooms, and beverage stations are consistently stocked and organized.
• Act as primary backup for front desk operations, providing professional reception coverage and supporting a positive first impression for visitors and customers.
• Coordinate vendors and building‑related activities, including escorting vendors, facilitating deliveries, assisting with office moves, supply placement, and retrieval of materials.
• Support department, building‑wide, and corporate events, partnering with the Director of Office Administration and Human Resources to assist with planning and execution.
• Provide senior‑level administrative and clerical support as needed, including document preparation, filing, record organization, maintaining required employment posters, and serving as backup for the Senior Office Coordinator.
• Perform other duties as needed.

• High School Diploma required;
  Associate’s Degree preferred.
• At least two years of administrative, office coordination, or executive support experience.
• Prior experience in customer service or a professional office environment strongly preferred.
• Proficiency in the Microsoft Office Suite.
• Previous use of Artificial Intelligence tools, such as Microsoft Copilot.
• Previous experience in purchasing and reviewing vendor contracts.
• Organized, detail‑oriented, and able to work on multiple tasks.

• Professional office setting.
• Must be able to move throughout the office and buildings to obtain or relay information.
• Must be able to perform the essential functions of the position with or without reasonable accommodation.
• Must be able to lift boxes of supplies or mail weighing up to 15 pounds.
• Essential functions of the position cannot be performed remotely and require on‑site work to maintain customer relationships and administrative tasks while also providing cross‑department support.

• Medical, Dental, and Vision Insurance for Full‑Time employees – Eligibility begins on day one of employment.
• 401(k) Retirement Plan with Generous Match for Full‑Time and Part‑Time employees – Eligibility begins on day one of employment.
• Professional Development Reimbursement.
• At least 3 weeks paid vacation annually – For new employees, paid vacation is adjusted based on start date.
• Eleven paid holidays.
• Paid volunteer time.
• Annual First Internet Bank‑branded merchandise allowance.

Equal Opportunity Employer – Women, Minorities, Veterans, and Individuals with Disabilities.