Contract Administrator

We are seeking an energetic and reliable office staff member to join our Noblesville office team. This role is ideal for someone who thrives in a fast-paced environment and enjoys supporting both administrative and accounting functions. The successful candidate will be highly organized, proactive, and possess excellent communication skills.

• Support Estimators and project managers by distributing or submitting required documents in a timely manner. This includes but is not limited to Quotes, Bonds, Certified Payroll reports, and DBE efforts.
• Maintain and manage master contract files, including subcontractor and hauler agreements, certificates of insurance, bonds, and other essential documents.
• Process and post a variety of transactions to ensure accurate daily job cost reporting.
• Assisting with Accounts Receivable and pay estimates, verifying that all job quantities match our records and processing subcontractor estimates
• Communicating frequently with subcontractors, suppliers, haulers, and the prime contractor
• Assisting with job files including subcontracts, certificates of insurance, performance bonds, lien waivers, purchase orders, material tickets, etc.
• Maintaining many spreadsheets for tracking materials, DBE payments, job quantities, etc.
• Contribute ideas aimed at improving office processes by streamlining workflows, cutting down on paper, and promoting digital tools for better efficiency.
• Participate in cross-training opportunities to learn other roles and processes within the office.
• Ability to handle multiple tasks in an busy office environment
• Comfortable with handling confidential correspondence

• Proficient with Word, Excel, Google Sheets and Docs: must have experience in setting up spreadsheets with some calculations and formatting.
• Accounting/bookkeeping experience in payroll, AP and AR
• Previous experience in construction administration or working with Department of Transportation (Use the "Apply for this Job" box below). is desirable.
• Strong written and verbal communication skills, with the ability to handle confidential documents and correspondence professionally.

• A high school diploma, GED, or equivalent is required. A two-year degree is preferred