Administrative Assistant

Description

Centurion Land Title is seeking a professional, detail-oriented Administrative Assistant to support the daily operations of our title insurance office. This position serves as the first point of contact for clients, real estate professionals, lenders, and visitors while providing administrative support to multiple departments.

The Administrative Assistant plays a key role in maintaining an organized and efficient office environment by managing front desk responsibilities, processing administrative tasks, assisting with transaction workflow, and supporting internal teams. In addition, this position will coordinate and maintain the company’s social media presence by creating and posting content that highlights company activities, services, industry updates, and community involvement.

This role is best suited for someone who enjoys a variety of responsibilities, takes pride in providing excellent customer service, is highly organized, and can effectively balance multiple priorities in a fast-paced professional environment.

• No two days look exactly the same—you’ll be at the center of a busy office supporting real estate transactions from start to finish.
• You’ll be part of meaningful moments for clients, helping people through one of the most important purchases of their lives.
• You’ll interact daily with clients, real estate professionals, lenders, and internal teams, making this a highly people-focused role.
• You’ll gain exposure to multiple areas of the title industry, including sales, underwriting, and escrow coordination.
• You’ll be trusted as the first impression of the company, helping create a smooth and professional experience from the moment someone walks in or calls.
• You’ll also have the opportunity to contribute to the company’s social media presence by sharing updates, milestones, and community involvement.

• Professional, friendly communication skills with the ability to make clients and partners feel welcomed and supported
• Comfort working in a fast-paced office where priorities can shift throughout the day
• Strong attention to detail and accuracy, especially when entering and handling transaction information
• Ability to stay organized while managing phone calls, walk-ins, emails, and administrative tasks simultaneously
• Proficiency with Microsoft Office (Outlook, Word, Excel); ability to quickly learn title production and internal systems
• Strong teamwork skills with the ability to support multiple departments while also working independently when needed
• Professional demeanor, including reliability, discretion, and consistency in client-facing interactions
• Good judgment in knowing when to take initiative and when to elevate issues to appropriate team member

• High school diploma required; some college preferred
• Experience in administrative support, customer service, front desk, reception, or office coordination roles preferred
• Experience in real estate, title insurance, mortgage, or related professional services environment is highly preferred, but not required
• Basic familiarity with social media platforms (Facebook, Instagram, Linked In, etc.) and comfort creating or posting simple business content is preferred
• Prior exposure to multi-line phone systems, scheduling, data entry, or document handling is helpful
• Familiarity with Microsoft Office and general office systems required; ability to learn title production software quickly is essential
• Indiana Title Producer License is a plus, but not required at time of hire (training/licensing support may be considered depending on candidate)

Physical Demands:

• Prolonged periods sitting at a desk and working on a computer.
• Ability to occasionally lift office supplies, files, or small packages (up to 20 lbs).
• Regular use of hands and fingers for typing, handling paperwork, and using office equipment.
• May involve walking or standing during file retrieval, client meetings, or office support tasks.
• Occasional travel between Fishers, Carmel, and Indy West offices may be necessary to support business operations.

Work Environment:

• St…