Administrative Assistant

Built Different

Jet Access is a family-owned, professionally operated private aviation company. Everything private aviation lives here: aircraft management, charter, maintenance, sales, flight training, FBO services, and charter brokerage. We were the first to bring every sector of private aviation under one brand, and the best of what we are building is still ahead of us.

Title:

Administrative Assistant

Location:

Fishers, IN

Reports to:

Chief Operating Officer

• Safety First. Above all else, we operate with the safety of our Team Members, clients, and guests as our top priority. No exceptions, no shortcuts.
• Do the Right Thing for the Long Term. We act ethically, think strategically, and make decisions built for the future. Our Team Members are empowered to choose the harder right over the easier wrong.
• Take Care of Each Other. When we take care of our people, our people take care of our clients and each other. We show up, listen first, and lift each other up.
• Relationships Matter. Our relationships with Team Members, clients, vendors, and the communities we serve are the foundation of our success. We keep our word and build trust one interaction at a time.
• Maintain Positivity. We celebrate wins, lift each other up, and bring optimism and solutions to every challenge. The energy we create together is a choice, and we choose well.

• Base salary range of $50,000–$65,000 (annualized), paid bi-weekly.
• This position is classified as FLSA Exempt.

Our commitment to “Take Care Of Each Other” shows up in everything we offer: generous benefits, competitive wages, paid vacation and holidays, excellent training programs, and discounted flight training. You will join a tight-knit family where leadership is compassionate, transparent, and empowers you to achieve success, both for the business and your personal growth.

The Administrative Assistant serves as a trusted operational hub for Jet Access’s senior leadership team, providing coordinated support across the CEO, CFO, COO, and CAO to keep the executive function running with precision and professionalism. This role manages the complexity of multi-executive calendars, high-stakes events, and office operations that the leadership team depends on to move fast and stay focused. The right person in this seat doesn’t just keep up – they stay two steps ahead.

• Manage and synchronize complex, overlapping calendars for the CEO, CFO, COO, and CAO, balancing competing priorities with sound judgment and clear communication.
• Coordinate internal and external meetings end-to-end, including agenda preparation, logistics, participant communication, and pre-read distribution.
• Anticipate and resolve scheduling conflicts proactively, protecting executive time for high-priority commitments without creating friction for other stakeholders.
• Track recurring deadlines, commitments, and leadership rhythms across all four executives to ensure nothing slips.
• Act as the primary intake point for scheduling requests directed to senior leadership, filtering and prioritizing with discretion and professionalism.

• Plan and execute company events, leadership meetings, team gatherings, and client-facing functions from concept through completion, managing all moving parts with precision.
• Own all event logistics including venue selection, catering, materials, technology, and vendor management across multiple simultaneous commitments.
• Communicate event details and changes clearly and on time to all stakeholders, maintaining a master event calendar that keeps leadership aligned.
• Anticipate needs before they become problems, building in contingencies and keeping all parties informed as plans evolve.
• Support cross-departmental initiatives and ad hoc events throughout the year, stepping in where coordination is needed most.

• Arrange comprehensive travel for multiple executives simultaneously, including flights, ground transportation, accommodations, and detailed itineraries.
• Build itineraries that account for timing, preferences, and logistics across complex multi‑leg or…