Shipping Specialist

Overview

Shipping Specialist

Summary:

We are seeking a highly organized and detail-oriented individual to join our team as a Shipping Specialist. The successful candidate will play a crucial role in ensuring the safe and efficient transportation of pharmaceutical products from manufacturing facilities to distribution centers and ultimately to end-users. This position requires a strong understanding of pharmaceutical shipping regulations, attention to detail, and excellent communication skills.

• Verifies receipt of shipping request, material on hand, and capacity before preparing and scheduling a shipment.
• Confirms personnel, packaging material, and equipment availability for shipment before they are scheduled.
• Creates, updates, and manages an outbound shipping dashboard to provide visibility into the timing of the shipment and its corresponding status (stagged, delayed, shipped, in preparation) to provide updates daily.
• Interprets and communicates special requirements to appropriate personnel.
• Ensures schedule stability by minimizing short term changes.
• Creates, executes and monitors outbound shipments until they have reached their final point of destination.
• Maintains effectiveness of the Quality System components relevant to this position.
• Responsible for updating existing reports and developing new ones.
• Responsible for tracking departmental performance metrics, as required.
• Work closely with all internal and external suppliers and vendors.
• Works closely with vendors, monitoring their performance, evaluating their shipping execution and determining if services provided are sufficient or if additional providers need to be explored and qualified for use for the site.
• Maintain work area to 5S standards as posted in work area.
• Maintain SOPs (Standard Operating Procedure) for all duties and tasks.

• High School/GED
• Bachelor’s degree preferred
• 2-5 years of cGMP experience shipping (or another regulated industry) required
• Must be able to read and understand English-written job instructions and safety requirements
• Successful experience interacting and collaborating with internal and external clients, customers, and/or suppliers required
• Experience using electronic ERP and Material Management systems required
• Strong organizational skills with the ability to manage multiple tasks simultaneously
• Excellent communication and interpersonal skills
• Attention to detail and a commitment to maintaining high-quality standards
• Proficient in using shipping software and Microsoft Office applications
• Detail-oriented and highly organized
• Ability to work independently and collaboratively in a team
• Strong problem-solving skills and a proactive mindset
• Adaptable to changing priorities and tight deadlines
• Commitment to maintaining confidentiality and integrity in handling pharmaceutical products

Additional info…