Flight Coordinator

Brief Description

Title: Flight Coordinator

Location: Fishers, IN

Reports to: Director of Operations Control Center (OCC)

Jet Access is a family-owned, professionally operated private aviation company. Everything private aviation lives here: charter, aircraft management, maintenance, sales, flight training, FBO services, and charter brokerage. We were the first to bring every sector of private aviation under one brand, and the best of what we are building is still ahead of us. But here is what you really need to know: the energy at Jet Access is different, and you will feel it from day one.

We move with purpose and intensity, thinking strategically, acting decisively, and tackling challenges head-on. This is not a place for coasting. We expect excellence, ownership, and the drive to do things right even when it is harder. We push hard because we genuinely want to elevate the lives of our clients, our aircraft owners, and the people right next to us.

Growth is not just happening around us. We are driving it together.

• Safety First. Above all else, we operate with the safety of our Team Members, clients, and guests as our top priority. No exceptions, no shortcuts.
• Do the Right Thing for the Long Term. We act ethically, think strategically, and make decisions built for the future. Our Team Members are empowered to choose the harder right over the easier wrong.
• Take Care of Each Other. When we take care of our people, our people take care of our clients and each other. We show up, listen first, and lift each other up.
• Relationships Matter. Our relationships with Team Members, clients, vendors, and the communities we serve are the foundation of our success. We keep our word and build trust one interaction at a time.
• Maintain Positivity. We celebrate wins, lift each other up, and bring optimism and solutions to every challenge. The energy we create together is a choice, and we choose well.

• Base salary: $55,000 to $70,000 annually, paid bi-weekly
• This position is classified as FLSA Exempt

Our commitment to “Take Care of Each Other” shows up in everything we offer: generous benefits, competitive wages, paid vacation and holidays, excellent training programs, and discounted flight training. You will join a tight-knit family where leadership is compassionate, transparent, and empowers you to achieve success, both for the business and your personal growth.

The Flight Operations Coordinator is the operational nerve center of Jet Access, holding authority over flight release decisions, directing real-time coordination across departments, and managing vendor relationships that keep every mission moving safely and on time. This is not a support role – it is a seat of genuine operational authority where independent judgment, regulatory expertise, and decisive action are exercised on every shift.

The Flight Operations Coordinator owns safety and compliance for every crew and passenger on every flight Jet Access operates, and the standard expected here reflects that weight.

• Exercise independent operational authority to determine the safety and legality of each assigned flight, releasing or directing flights based on crew status, aircraft readiness, and regulatory compliance within the scope of dispatcher qualification.
• Conduct the Daily Flight Review and Flight Risk Assessment for every flight, applying independent judgment to identify and mitigate risk factors prior to departure.
• Authorize flight releases through the Pre-Flight checklist in the operations system, confirming all conditions of release are met and communicating all details to the assigned Pilot in Command.
• Monitor the progress of each IFR and VFR flight in real time, exercising authority to initiate diversions, delays, reroutes, or cancellations when planned conditions cannot be maintained.
• Confirm arrival of each flight and initiate overdue aircraft procedures when arrival cannot be confirmed within required time frames.

• Develop and deliver complete flight packages for each mission,…