Stock Clerk - DPW-Signs And Markings

Responsibilities

• Position is responsible for ordering, receiving, stocking and issuing all inventory and all other job duties related to the parts room, including all fleet owned by the City of Indianapolis from small engine to heavy equipment.
• Receives, identifies, unpacks, stores and issues all parts (stock and non‑stock), equipment, and/or materials.
• Labels new stock upon arrival.
• Works counter for all technicians to issue and take information for ordering special requested parts, ensuring all forms are complete with the correct information.
• Prepares all paperwork for group leaders and/or foreman for notification of all special‑ordered parts.
• Runs various reports from a computerized inventory management system as directed by management.
• Uses the City of Indianapolis finance system to acquire purchase orders for all items purchased per budget for IFS.
• Uses the IFS in–house fleet system to update inventory, including keying in purchase order information obtained from the finance system, receiving items in inventory upon delivery, and placing reserve orders for equipment downtime and for stock.
• Re‑labels stock with replacement numbers provided by vendors.
• Contacts vendors for quotes on orders and availability for all stock and non‑stock items and places orders with the vendor by phone or online.
• Looks up parts for repairs on computerized systems and manually in parts books.
• Counts stock items to assist in physical inventory and spot checks.
• Is responsible for charging out all stock and non‑stock items ordered to the correct work order, unit, department, or indirect accounts to ensure accurate billing for our using departments.
• Makes various size hoses as needed for equipment repairs.
• Accepts call‑in orders from road service technicians in the field for all fleet equipment.
• Operates office equipment including, but not limited to, fax machine, copier, scanner, label‑making machine, calculator, engraver, and other equipment as needed.
• Files copies of purchase orders and invoices.
• Completes receivers for the financial system for the City of Indianapolis for payment if needed to back up the manager/supervisor.
• Handles drums of chemicals as needed for storage and placement on floor for technician use.
• Handles drums/container of contaminated or hazardous chemical for proper disposal by a vendor designated by the City of Indianapolis.
• Orders and disburses oxygen and acetylene tanks for shop use and road service.
• Updates computerized parts lookup systems.
• Assists all departments with the City of Indianapolis with items needed from the parts room.
• Receives all UPS and Fed Ex deliveries for all IFS areas, including IMPD, Sheriff Department, and IFD located at the facility.
• Performs any and all stock‑room functions, including operating the supply vehicle to pick up supplies and repair parts.
• This list of duties and responsibilities is not intended to be all‑inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.

• Automotive, heavy‑duty, and other fleet vehicle parts experience.
• Ability to obtain and keep a forklift license per OSHA standards and operate a forklift.
• Computer experience—both menu‑driven and online.
• Knowledge of shipping and receiving procedures.
• Knowledge of safety precautions related to the moving and handling of supplies and petroleum products.
• Ability to perform straight pulling, pushing, reaching above shoulder, walking, standing, and repeated bending.
• Must have a valid operator’s license upon reporting to work and retain it while in this position.
• Ability to interpret supply catalogue data in the identification, assembly, and/or adding breakdown of supply items.
• Knowledge of operating limitations and load‑carrying capacity of vehicles used.
• Ability to distinguish basic colors and various shades.
• Ability for rapid mental muscular coordination simultaneously.
• Must successfully pass a pre‑employment physical.
• May be required to work overtime.
• Ability to lift and carry up to 50 pounds.
• May be required to move 55 pound, gallon drums with the use of moving equipment.

• Work is performed in a maintenance facility primarily in a storeroom environment with frequent travel and exposure to dust, silica, electrical energy, solvents, vibrations while road testing vehicles, and subject to various road conditions.
• May work on slippery or uneven surfaces, around machinery with moving parts, around moving objects, vehicles, on ladders or scaffolding, and with hands in water or wet material.
• Incumbent works alone and may work in awkward and cramped positions, or with others.