Accounts Payable​/Administrative Assistant

Accounts Payable/Administrative Assistant

Montachusett Regional Vocational Technical School, Fitchburg, Massachusetts. Open in Google Maps.

Job : 5724448

Final date to receive applications: Jun 02, 2026 11:59 PM (UTC)

Posted: May 19, 2026 12:00 AM (UTC)

Starting Date: Jul 1, 2026

JOB GOAL: To support the effective and efficient administration of accounts payable, purchasing, and related accounting functions, including invoice processing, vendor payments, reconciliations, and staff support related to school purchasing and payment procedures, while providing administrative support to the Business/Human Resource Manager and Director of Facilities.

PERFORMANCE RESPONSIBILITIES:

• Conducts the preparation, production, and distribution of all vendor warrants.
• Schedules and prepares checks, considering vendor discount opportunities and due dates.
• Confirms all goods and services have been received by the shipping/receiving department or department supervisor before issuing payment.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries.
• Reconciles monthly vendor statements to verify account accuracy and resolve any discrepancies.
• Maintains and updates vendor records, including validating federal tax  and entering new vendor information.
• Processes employee reimbursements for travel and course‑related expenses by reviewing and verifying expense reports and preparing payments.
• Provides and maintains tax exemption forms, W-9’s, and processes credit applications.
• Maintains all use of school credit card charges.
• Provides accurate and effective document preparation and records management relative to the AP function in accordance with records retention policies and procedures.
• Maintains the Business/Human Resource and Director of Facilities calendar.
• Answers the telephone and maintains a message log for the Business/Human Resource and the Director of Facilities.
• Processes all paperwork for vehicle titling and transfers. Maintains all records of school vehicles.
• Processes and places purchase orders for multiple departments, ensuring timely procurement of supplies and materials.
• Assists in procurements, including requesting prevailing wages, advertising in newspapers, Commbuys, Central Register, and any necessary bid documents.
• Maintains MCPPO or Associate MCPPO Certification, if attained.

This position may require long periods of standing and sitting. The individual may be exposed to ultraviolet lights as found in computer monitors and copying equipment. The individual may be exposed to various hazards in the building.

This is a full‑time, twelve (12) month position. Salary based on the Administrative Assistant Salary Schedule. Fringe Benefits per Non‑Union Personnel Policy.

Position Type: Full‑time

Salary: $30 to $32 per hour

Job Categories:

• Support Staff >
  Accounting/Bookkeeping
• Support Staff >
  Administrative Assistant

Montachusett Regional Vocational Technical School does not discriminate on the basis of race, color, gender, gender identity, ethnicity, sexual orientation, disability, religion, or national origin. District Title IX Compliance Coordinator:
Victoria Zarozinski, (978) 345‑9200 x5237

• Must have at least five years of experience in accounting/accounts payable, preferably with at least three years in a school setting.
• Must have a minimum of a high school diploma; an associate’s degree in business or a related field is preferred.
• Massachusetts Certified Public Purchasing Official (MCPPO) certification desired, but not required.
• Familiarity with School ERP Pro or similar finance software preferred.
• Ability to utilize Microsoft Office, Google Apps, and other computer software as needed.
• Must demonstrate excellent communication skills and be able to work effectively with staff, students, and the public.
• Must have excellent organizational skills and be able to work independently.
• Must be able to work on multiple tasks at the same time, set priorities, meet deadlines, and pay attention to detail.
• May have such alternatives to the above as the Superintendent‑Director deems appropriate and acceptable.
• At least 5 year(s) of relevant experience preferred.
• High School/Trade School degree preferred.
• Citizenship, residency or work visa required.

• Tammy Crockett, Business Manager
• 1050 Westminster Street
• Fitchburg, Massachusetts 01420
• Phone: 978‑345‑9200
• Email: