Senior Executive Assistant Marketing and Engagement

• Location 5520 Nobel Drive, Suite 125, Fitchburg, WI, 53711, United States
• Base Pay $85,000.00 - $ / Year
• Job Category Executive Assistant, Administrative / Office Support, Project Management
• Industry Healthcare, Insurance, Business Operations / Professional Services
• Employee Type Exempt

• Name Employee Experience at The Alliance
• Phone
• Email (Use the "Apply for this Job" box below).

• Serve as a strategic partner to the executive, proactively managing priorities, schedules, and competing demands.
• Optimize executive time through effective calendar management, meeting prioritization, and preparation.
• Anticipate needs and independently resolve issues to ensure smooth day-to-day operations.

• Lead and coordinate complex, cross-functional projects and initiatives on behalf of the executive.
• Track progress on strategic priorities, ensuring accountability and timely execution.
• Develop and implement processes to improve workflow efficiency and organizational effectiveness.
• Manage special projects, including research, analysis, and reporting.

• Act as a primary point of contact between the executive and internal/external stakeholders.
• Draft, review, and manage high-level communications, correspondence, and presentations.
• Facilitate communication across departments to ensure alignment and clarity of priorities.
• Build and maintain strong, strategic relationships across all levels of the organization.

• Coordinate and manage executive meetings, including agendas, materials, minutes, and follow-ups.
• Ensure effective documentation and tracking of action items and decisions.
• Conduct research and synthesize information into concise summaries and reports.

• Oversee complex travel planning and logistics, ensuring efficient and cost-effective arrangements.
• Manage detailed itineraries and provide real-time support during travel as needed.

• Provide direction, mentorship, and oversight to administrative staff or support teams.
• Establish and maintain administrative standards, tools, and best practices.
• Allocate and manage administrative resources to support executive and organizational needs.

• Handle sensitive information with the highest level of confidentiality and professionalism.
• Exercise sound judgment in all interactions and decision‑making.

• Bachelor’s degree or equivalent experience.
• 7+ years of progressively responsible executive support experience, preferably supporting C‑suite leaders.
• Demonstrated ability to operate independently in a fast‑paced, high‑demand environment.
• Strong project management and organizational skills.
• Exceptional written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite and collaboration tools.

• Experience in healthcare, nonprofit, or complex organizational environments.
• Prior experience supervising or leading administrative teams.
• Experience supporting executive‑level strategy, planning, or board‑related activities.
• Strong analytical and problem‑solving capabilities.

• Prolonged periods of sitting and working at a computer.
• Frequent use of hands and fingers for typing, data entry, and operating office equipment.
• Ability to communicate effectively, including speaking and hearing, in person and via phone or virtual platforms.
• Ability to occasionally stand, walk, bend, and reach.
• Ability to lift and/or move up to 15–25 pounds (e.g., files, office materials, or meeting supplies).
• Visual acuity to perform activities such as preparing and reviewing documents, data, and reports.
• Ability to travel occasionally, including navigating airports, hotels, and meeting locations.
• Ability to maintain focus and productivity in a fast‑paced, high‑demand environment with frequent interruptions.

The Senior Executive Assistant, Growth, Marketing, and Employer Engagement provides high-level, strategic administrative and operational support to executive leadership,…