Equipment Maintenance & Parts Support Coordinator

Key Responsibilities

• Parts & Inventory Support Maintain accurate parts inventory through stocking, labeling, and organization
• Order routine parts and consumables, monitor stock levels, and coordinate with vendors
• Receive shipments, verify accuracy, and ensure proper documentation
• Build and maintain Preventive Maintenance (PM) parts kits with required components
• Process parts returns, warranty claims, and core exchanges
• Work Order & Maintenance Coordination Assist in generating, updating, and closing work orders accurately and on time
• Ensure parts usage and labor are properly captured within work orders
• Track repair requests and prioritize based on urgency and operational impact
• Support PM planning by maintaining schedules aligned with equipment usage and shop capacity
• Systems, Data & Documentation (E360 Focus) Enter and maintain accurate equipment data in E360 system
• Update equipment meters to support PM and lifecycle tracking
• Scan, upload, and organize documents to ensure complete, accessible records
• Code maintenance invoices for approval and accurate accounting
• Generate basic reports on parts usage, maintenance activity, and costs
• Collaboration & Shop Support Work closely with Shop Supervisor, Service Manager, and Parts leadership
• Serve as primary point of contact for parts and maintenance documentation
• Support mechanics by ensuring parts, information, and documentation are readily available

• Strong written and verbal communication skills
• High proficiency in Microsoft Excel (formulas, data management, reporting)
• Elevated comfort with computer systems; HCSS E360 experience strongly preferred
• Exceptional attention to detail for data entry, inventory tracking, and documentation
• Strong organizational skills with ability to manage multiple priorities
• Ability to work effectively in office and shop environments
• Willingness to become an E360 power user

Walbec Careers Craft + Trade Jobs Internships

Walbec is a family of seven construction and engineering companies—including Payne + Dolan, Northeast Asphalt, Zenith Tech, Parisi, FA Industrial, Premier Concrete, and Construction Resources Management—delivering materials, design, engineering, and construction services throughout the Midwest.

Together, we build and improve the infrastructure that supports the places where people live, work, and travel.

Multi-year Milwaukee Business Journal Best Place to Work honoree Best Place to Work by Employ Humanity. Multi-year Best Internship Program by Employ Humanity. Proud partners of the Green Bay Packers and Milwaukee Brewers

Walbec is an Equal Opportunity (EEO) and Aff…

It is our practice to provide equal employment opportunities to all qualified applicants. In addition, it is the policy of the Company to comply with applicable federal, state, and local laws governing nondiscrimination in employment in each locality in which the Company has employees. Women and minorities are encouraged to apply! Each company brings its own expertise, culture, and career paths, but all are united by a commitment to hard work, continuous improvement, and delivering exceptional results.

Together, our team members share knowledge, solve complex challenges, and create opportunities that help people, projects, and communities thrive.