Accounts Payable Clerk

Essential Duties & Responsibilities

• Performs simple bookkeeping tasks; verifies figures and other data on invoices, purchase orders and payment vouchers and packing slips.
• Checks documents and invoices for errors or discrepancies; notifies departments or vendors of errors and initiates corrective action.
• Prepares documents for payments; matches encumbrances with documents submitted for payments.
• Maintains vendor accounts, listings, and files.
• Assists departments with questions regarding authorization and payment processes; provides information regarding vendor payment/requirements as requested.
• Issues accurate and timely accounts payable checks; submits checks for authorization and mails payments.
• Files and maintains paid invoices and incoming receipts.
• Maintains liaison with management, accounting staff, vendors, and other employees to correct errors and ensure efficient and effective accounts payable processing.
• Ensures accuracy, completeness, and timeliness of all processing.
• Maintains all appropriate documentation; generates reports as required.
• Obtains appropriate signatures and mails checks to vendors.
• Complies with all established Internal Control Policy and Procedures.
• Attends and participates in regularly scheduled staff meetings.
• Answers vendor calls, determines purpose of calls, and forwards calls to appropriate personnel or department, ensuring professional telephone etiquette.
• Maintains confidentiality of all privileged information.

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Accounts Payable Clerk

Revised October 2022

• Contributes to a team effort and accomplishes related results as required.
• Verifies and maintains accounts by updating information on vendors including W-9 forms.
• Report any encountered issues to Accounting Manager.
• Performs other duties as required.

High School Diploma or GED plus two (2) years’ experience in accounting or related field. Must meet all knowledge, skills and abilities. Must be twenty-one years (21) of age. No felony, theft or stealing convictions. Must be able to successfully pass a pre-employment drug/alcohol screen, background investigation, obtain and maintain gaming license. Navajo preference.

• Knowledge of accounting and purchasing policies and procedures.
• Knowledge of automated purchase order and payable systems.
• Knowledge of business English, proper spelling, grammar, and punctuation, and basic arithmetic.
• Skill in operating various word-processing, spreadsheets, and database software programs in a Windows environment, specifically Word, Excel, Access and PowerPoint.
• Skill in analyzing problems, projecting consequences, identifying solutions, and implementing recommendations.
• Ability to communicate effectively, both verbally and in writing.
• Ability to interact and maintain good working relationships with individuals of varying social and cultural backgrounds.
• Ability to maintain confidentiality.
• Ability to establish and maintain professional relationships with co-workers at all levels.
• Ability to work independently and meet strict timelines.
• Ability to make solid decisions and exercise independent judgment.

While performing the duties of this job, the employee may be required to sit for prolonged periods, walk and stand; use hands for dexterity of motion; stoop, bend, kneel or crouch, and have normal auditory, visual acuity, and verbal communications skills. The employee must occasionally lift and/or move up to 25 pounds.

Work is generally performed in an office setting with a moderate noise level. Occasional work is performed in a Casino setting with exposure to a moderate noise level. Extended hours and irregular shifts may be required. Tight time constraints and multiple demands are common.