Administrative Law Enforcement Specialist III - Sheriff's Office - Flagstaff

Overview

The Sheriff’s Office is committed to providing responsive and effective service to the Community. This civilian position in Flagstaff joins the Administrative Team, as part of the Support Services Division. The team collaborates to achieve shared goals and values professional development, work-life balance, and a family-type work culture. You will bring skills in communication, organization, and accuracy to the wide-ranging duties of the team.

On the job training and development, with the opportunity for flexible schedules, are provided.

At Coconino County, public service matters. The organization promotes a culture of employee growth, celebrates diversity, and leads initiatives that foster diverse workforce segments and inclusive leadership.

Under supervision, this position performs administrative work of moderate difficulty and related tasks as assigned.

For questions regarding this posting, please contact the Sheriff’s Office at .

• Coordinates and schedules specialized departmental functions, meetings, and travel
• Oversees an administrative unit s record management systems and databases
• Serves as lead staff
• May supervise employees as assigned
• Provides training to assigned staff
• Assists with special projects as assigned
• Prepares and maintains statistical and administrative reports
• Gathers and prepares information for budgetary purposes
• Creates, processes, and distributes confidential and sensitive documents and correspondence
• Coordinates the preparation, distribution and preservation of departmental records
• Communicates and acts as liaison with other departments, agencies and the public
• Attends meetings to represent the department
• Composes and types correspondence, contracts, reports and other documents
• Researches pricing and vendors and prepares requisitions for needed goods and services
• May perform research regarding grants and external sources of funding
• May take and transcribe meeting minutes
• May receive and account for money

Minimum Qualifications
Five years of progressively responsible administrative or clerical experience; OR, Associate’s degree and four years of progressively responsible administrative or clerical experience; OR, Bachelor s degree and three years of progressively responsible administrative or clerical experience; OR, Any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.

Must pass background and polygraph including criminal history. Once in the position, must obtain Arizona Criminal Justice Information System (ACJIS) certification.

The ideal candidate has administrative and customer service experience, is an excellent team player, eager to learn, and has previous law enforcement, detention, and/or court experience.

Preferred Qualifications: Admin experience; customer service experience; data entry and record management experience; works well on a team; transcribes from dictation. Great communication skills.

This position is non-exempt from overtime and is safety-sensitive.

• Considerable knowledge of: specialized terminology, procedures and forms; records management; business English, spelling and arithmetic, punctuation and grammar; modern office practices, procedures and equipment; rules and procedures of the assigned department, including state and federal law
• Working knowledge of: principles and practices of administration
• Skill in: use of computer applications (Microsoft Word, Excel, and/or databases); use of modern office equipment
• Ability to: make sound decisions independently and in accordance with regulations, policies and procedures; perform complex administrative functions with speed and accuracy; meet deadlines and maintain workflow; accurately maintain records and prepare reports; work safely and support a culture of workplace safety; establish and maintain effective working relationships with employees, other agencies and the public; follow written and verbal instructions; communicate effectively verbally and in writing

Coconino County is an Equal Opportunity Employer. Ameri Corps, Peace Corps and other national service alumni are encouraged to apply.

Coconino County offers a comprehensive employee benefits package to regular employees working 30 or more hours per week that includes: vacation/annual leave, sick leave, holidays, health care insurance, dental plan, vision plan, group life insurance, pre-tax deductions, tuition reimbursement, wellness program, long-term disability, Arizona State Retirement System, employee assistance program, ongoing training opportunities, and transportation benefits. Elective coverage includes dependent medical, dental, vision, supplemental life, flexible spending accounts, health savings account, tax-deferred investments, accidental and disability insurance, and short-term…