Part-Time Administrative Services Assistant, Senior

Part-Time Administrative Services Assistant, Senior

Northern Arizona University

This position is a hybrid position which allows the incumbent to complete their work at both an NAU site, campus, or facility and at a non-centralized site with or without accommodation.

Disability Resources (DR) leads collaborations with students, faculty, staff, and the campus community to cultivate a universally designed environment, and facilitates the removal of existing barriers for the full inclusion of people with disabilities. We ensure access through design, services and accommodations at no cost to all Northern Arizona University students and employees with disabilities.

NAU’s Department of Disability Resources is seeking a part‑time Administrative Services Assistant, Senior to join their dynamic team. This role provides a wide range of office and administrative support functions for the department, requiring a solid understanding of its operations. The Administrative Services Assistant will apply specialized functional knowledge to analyze and address administrative matters within established guidelines, ensuring the department’s needs are met and that University policies and procedures are consistently followed.

Coordinates and performs a range of operational support activities.

• Submitting and executing purchase order requests.
• Reconciling service invoices.
• Submitting invoices for payment.
• Managing student assistive technology subscriptions.
• Monitoring and ordering supplies.
• Managing the scheduling of American Sign Language interpreters and Computer Assisted Real Time Translation providers.

• Provides administrative support for the department such as responding to generic inbox inquiries or triaging and distributing those emails to the appropriate department staff and resolving and/or referring a range of administrative problems and inquiries.

• Maintains, and updates files, databases, records, and/or other documents.

• Other administrative duties as assigned.

• Requires a high school degree.
• 1 year of relevant experience required.
• A combination of related education, experience, and training may be used as an equivalent to the above Minimum Qualifications.

• Knowledge of standard office policies and procedures.
• Knowledge of supplies, equipment, and/or services ordering and inventory control.

• Develops and maintains good working relationships.
• Proficient in English composition, grammar, spelling and punctuation, and basic math.
• Records maintenance.
• Microsoft Office Suite (Word, Excel, PowerPoint).
• Operates a variety of office machines including personal computers, telephones and copiers.

• Solves problems.
• Organizational capabilities.
• Communicates effectively.
• Provides excellent customer service.
• Gathers data, compiles information, and prepares reports.
• Balances competing priorities.

Hourly rate is $23.21. Hourly rate commensurate with candidate’s.

Northern Arizona University requires satisfactory results for the following: a criminal background investigation, an employment history verification and a degree verification (in some cases) prior to employment. You may also be required to complete a fingerprint background check. Also, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees’ right to work in the United States.

This position has been identified as a safety/security sensitive position. Therefore, per AZ Revised Statute, Northern Arizona University requires satisfactory results for the following: a criminal background investigation, employment history investigation, degree verification (in some cases) and fingerprinting.

Each year Northern Arizona University releases an Annual Security Report.