Administrative Specialist - Streets

Administrative Specialist – Streets Section

Ready to be at the center of the action where organization meets impact? If you are, the City of Flagstaff is looking for an Administrative Specialist in the Streets Section of the Public Works Division!

This position provides high‑level administrative support, coordinates schedules, manages records, and serves as a key point of contact between field crews, supervisors, and the public. You’ll thrive if you’re organized, detail‑oriented, and enjoy problem‑solving in a fast‑paced, team‑focused environment. Join Public Works and make a real impact on the safety, efficiency, and operation of the City of Flagstaff’s roadway network every day.

• Provides excellent customer service to both internal and external customers.
• Provides technical customer service support to other departments, staff, and the general public.
• Creates and maintains various confidential records, files, and databases requiring compilation of varied information.
• Prepares letters and reports from dictation, rough draft, or transcription to include proofreading for accuracy, completeness, spelling, and punctuation.
• Maintains and is responsible for all filing and purging of materials relating to the department or division.
• Responsible for proper and timely processing of time sheets, payroll, purchase orders, personnel action forms, budget preparation, labor distribution reports, or any other procedural forms required by other departments or divisions.
• Answers written and oral inquiries of a routine nature.
• Provides secretarial and clerical support to administrative staff to include preparing, drafting, and proofing various reports, letters, and other correspondence; attending meetings and taking minutes; and answering the telephone.
• Receives, sorts, and distributes a variety of correspondence, records, and information to appropriate personnel and the general public.
• Files documents alphabetically, numerically, or by other prescribed methods.
• Processes a variety of forms and paperwork, using established procedures.
• Types, data enters, or word‑processes a variety of technical documents; compiles data and prepares reports.
• Assembles and compiles a variety of data from office records for incorporation into reports; prepares various reports.
• Monitors and maintains office supplies, business forms, and/or application forms.
• May lead staff to include assigning and monitoring work and providing direction.
• May be required to take minutes of commission or board meetings and prepare the minutes in official form.
• May be responsible for monthly production reports, statistical reports, or other regularly scheduled reports.
• May be responsible for coordinating travel arrangements.
• Performs other duties of a similar nature or level.

To review the full job description, please :
Administrative Specialist – Streets.

• High School Diploma, or General Equivalency Diploma.
• Three years of progressively responsible office experience.
• Or any combination of education, experience, and training equivalent to the above Minimum Requirements.

• Must possess, or obtain upon employment, a valid Arizona driver’s license.
• Regular attendance is an essential function of this job to ensure continuity.

We are dedicated to fostering an inclusive and positive work environment. We offer competitive pay, outstanding benefits, and the chance to work with a committed team making a difference in our community. Located in the beautiful mountain town of Flagstaff, AZ, you’ll enjoy a unique quality of life with outdoor recreation, stunning scenery and a welcoming community.

Our total compensation package includes best‑in‑class benefits and an annual salary of $40,517.40 – $60,777.60
, based on the candidate's qualifications and experience. Plus:

• Arizona State Retirement System with 100% Match
• Employees are members of Arizona State Retirement System (ASRS) with a mandatory contribution rate of 12%
• 457 Deferred Compensation Options
• Up to 4% Annual Pay for Performance Increase
• Group Insurance including Health, Dental and Vision coverage
• Flexible & Health Savings Accounts
• 13…