Administrative Assistant

Administrative Assistant - Flagstaff Unified School District

Location:

3285 Sparrow Avenue, Flagstaff, AZ 86004. Online applications accepted only.

Schedule:

Full time, Monday through Friday, 7:00 am to 3:00 pm. More details will be provided during the interview process.

Pay Range: $20.00 – $20.60 per hour.

Internal Employee Referral Bonus Available.

Responsible for clerical functions and administrative support of food service programs.

• Answer telephones and direct inquiries in a professional and client‑centric manner.
• Maintain confidential personnel files.
• Assist management staff in preparing confidential employment and labor relations documents, including proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co‑workers, school personnel, administrators, parents, and supervisors.
• Complete and maintain accurate and up‑to‑date records of students eligible for free and reduced‑priced lunches, if applicable.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment—verify amounts and check item prices against bid specifications to ensure no discrepancies.
• Perform monthly vendor statement reconciliation.
• Prepare monthly state claim forms for reimbursement.
• Assist in preparation of end‑of‑month financial reports.
• Attend in‑service and/or safety meetings as required.
• Maintain a clean and safe work environment and perform the job safely.
• Perform other duties as assigned.

• Prior experience with Canva is required.
• Highly detail‑oriented.
• Ability to perform required functions with or without reasonable accommodation (contact for accommodations).

Both full‑time and part‑time positions offer the following benefits:

• Retirement Plan
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Voluntary Benefits (including Critical Illness, Accident, Hospital Indemnity, Legal Services, and Choice Auto and Home Program)

Full‑time positions also offer:

• Medical, Dental, Vision
• Life Insurance/AD
• Disability Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)

Compass Group is an equal opportunity employer. All applicants and associates are treated fairly based on abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other protected classification.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. This posting does not constitute an exhaustive list of all responsibilities, skills, or requirements; the company reserves the right to modify or change essential functions as needed.

Florida Level 2 background screening may be required.

Applications are accepted on an ongoing basis.

Chartwells K‑12 maintains a drug‑free workplace.