Public Service Specialist- Clerk of Superior Court

Nature of Work:
Under supervision performs work of moderate difficulty in assigned field; performs related work as assigned. The position is a Limited Appointment with an end date of June 30, 2029. This position is 40 hours per week.

Typical Duties (Illustrative Only):

• Formats, composes and types correspondence and other documents from written drafts and dictating equipment on routine, complex and confidential matters
• Prepares reports and maintains records
• Receives, sorts, files and retrieves forms, correspondence and documents
• Updates, checks and completes records, forms and documents
• Verifies discrepancies and makes corrections
• Researches records and disburses information
• Establishes and maintains complex filing systems
• Schedules, gathers materials and prepares agenda for various meetings
• Takes and transcribes minutes of meetings and other proceedings
• Maintains control and assures availability of files and other materials
• Establishes and maintains complex filing systems
• Answers questions requiring knowledge of departmental rules and procedures
• Exercises discretion and judgment on minor administrative decisions
• Processes and distributes confidential and sensitive documents
• May maintain department budget accounting records
• May answer and route incoming phone calls

Minimum Qualifications:

Two years' experience in performing clerical or administrative work within subject area; OR Associate's degree and one year experience in performing clerical or administrative work within subject area; OR any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.

Considerable knowledge of:

• Business English, spelling and arithmetic, punctuation and grammar
• Office practices and procedures

Skill in:

• Use of computer systems, Microsoft Suite, and other office machines
• Report preparation

Ability to:

• Compose correspondence dealing with technical and complex matters
• Exercise sound independent judgment on a variety of problems in accordance with established departmental policies and procedures
• Prioritize, plan and carry out assignments
• Work safely and support the culture of workplace safety
• Establish and maintain effective working relationships with employees, other agencies and the public
• Follow written and verbal instructions
• Communicate effectively verbally and in writing

Coconino County is an Equal Opportunity Employer.

Ameri Corps, Peace Corps and other national service alumni are encouraged to apply.

Coconino County offers a comprehensive employee benefits package to regular employees working 30 or more hours per week that includes: (Regular Part Time employees receive some benefits on a pr‑orated basis. Temporary and Seasonal employees do not receive benefits. Elected officials are not eligible for vacation and sick leave.)

• Vacation/Annual Leave
• Sick Leave
• 10 Holidays Per Year
• Health Care Insurance
• Dental Plan
• Vision Plan
• Group Life Insurance
• Pre-Tax Deduction Plan
• Sick Leave Conversion Plan
• Personal Day Purchase Program
• Vacation Sell Back Program
• Tuition Reimbursement Program
• Wellness Program
• Long‑Term Disability
• Arizona State Retirement System
• Employee Assistance Program
• On‑going Training Opportunities
• Free bus transportation/Eco Pass bus pass

• Dependent Medical, Dental, and Vision
• Supplemental Life (for employees & dependents)
• Flexible Spending Account
• Health Savings Account
• Tax‑deferred investment program
• Accidental and Disability Insurance
• Short Term Disability

01. Do you have previous court, law enforcement, or legal office experience? If so, please describe your job duties in detail, what types of cases you worked with, and how long you had those responsibilities. Your responses will be evaluated for spelling and grammar.

02. Do you have previous experience with case management software of any kind that allowed for data entry and recordkeeping? If so, please describe how you interacted with that system in detail, what responsibilities you had while using it, and how long you had those responsibilities. Your responses will be evaluated for spelling and grammar.

03. Do you have previous experience with cash handling, bookkeeping, or other basic accounting tasks? If so, please describe those job duties in detail and how long you did them. Your responses will be evaluated for spelling and grammar.

04. Please describe your fluency with the Microsoft Office suite including Word, Excel, and Outlook and highlight anything you are especially proficient in.