Public Service Specialist, Senior - Superior Court

Nature of Work

Under supervision performs administrative work of moderate difficulty; performs related work as assigned.

Typical Duties

(Illustrative only)

• Coordinates and schedules specialized departmental functions, meetings, and travel
• Oversees an administrative unit's record management systems and databases
• Serves as lead staff
• May supervise employees as assigned
• Provides training to assigned staff
• Assists with special projects as assigned
• Prepares and maintains statistical and administrative reports
• Gathers and prepares information for budgetary purposes
• Creates, processes, and distributes confidential and sensitive documents and correspondence
• Coordinates the preparation , distribution and preservation of departmental records
• Communicates and acts as liaison with other departments, agencies and the public
• Attends meetings to represent the department
• Composes and types correspondence, contracts, reports and other documents
• Researches pricing and vendors and prepares requisitions for needed goods and services
• May perform research regarding grants and external sources of funding
• May take and transcribe meeting minutes
• May receive and account for money

Essential functions of this position include but not limited to: sitting, walking, standing, crouching, stooping, kneeling, reaching, bending and crawling for filing; working with and around others; dealing with interruptions; repetitive motion (hand/wrist/elbow/ shoulder) for computer work, filing, copying etc.; vision acuity (near) for computer work and reading documents; hearing and speech for ordinary conversation; finger dexterity and touch for typing.

Minimum Qualifications

Four years of progressively responsible administrative or clerical experience; OR, Associate’s degree and three years of progressively responsible administrative or clerical experience; OR, Bachelor s degree and two years of progressively responsible administrative or clerical experience; OR, Any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.

The ideal candidate will have strong administrative skills, managerial skills, communication skills (verbal and written) and financial/payroll processing skills. The candidate will have initiative, be collaborative, and detail oriented with financial information, preparing documents and meeting deadlines. Must have experience in general office management and practices, and proficiency with computers, office equipment and Microsoft (Excel and Word), and ability to exercise judgement on moderately difficult administrative decisions, the ability to provide support to administrators and managers for work and projects of moderate difficulty.

Please note:

Background Check and Fingerprint are required.

This position is non-exempt from overtime.

Knowledge,

Skills And Abilities

Considerable knowledge of:

• Specialized terminology, procedures, and forms
• Records management
• Business English, spelling and arithmetic, punctuation and grammar
• Modern office practices, procedures, and equipment
• Rules and procedures of assigned department, including state and federal law

Working knowledge of:

• Principles and practices of administration

Skill in:

• Use of computer applications, including Microsoft Word, Excel, and/or database
• Use of modern office equipment

Ability to:

• Make sound decisions independently and in accordance with regulations, policies and procedures
• Perform complex administrative functions with speed and accuracy
• Meet deadlines and maintain workflow
• Accurately maintain records and prepare reports
• Work safely and support the culture of workplace safety
• Establish and maintain effective working relationships with employees, other agencies and the public
• Follow written and verbal instructions
• Communicate effectively verbally and in writing

Coconino County is an Equal Opportunity Employer.

Ameri Corps, Peace Corps and other national service alumni are encouraged to apply.

Employee Benefits

Coconino County offers a comprehensive employee benefits package to regular employees working 30 or more hours per week that includes:

(Regular Part Time employees receive some benefits on a pro-rated basis. Temporary and…