Mail Room Clerk - Recorder's Office (0826

Job Title

Job Description

Under supervision performs work of moderate difficulty in assigned field; performs related work as assigned.

(Illustrative Only)

• Process and sort incoming and outgoing mail for all County Departments
• Track the receiving of special mail from Fed Ex, UPS and USPS
• Assist with counting ballots received in the mail and reconcile with BRM postage reporting
• Prepare a monthly postage expense report of department charges
• Assist the departments with folding and inserting documents using the folding machine
• Prepares reports and maintains records
• Maintains control and assures availability of files and other materials
• Establishes and maintains complex filing systems
• Answers questions requiring knowledge of departmental rules and procedures
• Exercises discretion and judgment on minor administrative decisions
• Processes and distributes confidential and sensitive documents
• May oversee and train staff as assigned
• May maintain department budget accounting records
• May answer and route incoming phone calls

The essential functions of this position include but are not limited to: driving to deliver mail to the post office; standing and walking to distribute mail; working with co-workers and others sorting and distributing mail; repetitive hand/wrist motion manipulating mail and documents and assisting Recorder Voter Services staff with daily office operations; must be able to effectively handle lifting up to 50 lbs.

MINIMUM QUALIFICATIONS: Two years' experience in performing clerical or administrative work within subject area; OR, any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position. Additional Requirements: Must successfully pass a background check.

The Ideal Candidate will have experience working in a Mail Center and using a commercial postage machine, experience using Microsoft Office Suite including Outlook, and is a team player with excellent customer service and data entry skills. Preferred Qualifications - Professional experience working in a Mail Center with various postage machines and mailing products - Customer service experience - Microsoft Office Suite, including Outlook experience - Demonstrates accuracy and attention to detail - Being able to effectively lift up to 50 lbs.

This position is safety sensitive. This position is non-exempt from overtime.

Considerable knowledge of:

• Business English, spelling and arithmetic, punctuation, and grammar
• Office practices and procedures

Skill in:

• Use of computer systems, Microsoft Suite, and other office machines
• Report preparation

Ability to:

• Compose correspondence dealing with technical and complex matters
• Exercise sound independent judgment on a variety of problems in accordance with established departmental policies and procedures
• Prioritize, plan and carry out assignments
• Work safely and support the culture of workplace safety
• Establish and maintain effective working relationships with employees, other agencies and the public
• Follow written and verbal instructions
• Communicate effectively verbally and in writing

Coconino County is an Equal Opportunity Employer. Ameri Corps, Peace Corps and other national service alumni are encouraged to apply.