Mail Room Clerk – Recorder’s Office (0826

Nature of Work

Under supervision performs work of moderate difficulty in assigned field; performs related work as assigned.

Typical Duties

(Illustrative Only)

• Process and sort incoming and outgoing mail for all County Departments
• Track the receiving of special mail from Fed Ex, UPS and USPS
• Assist with counting ballots received in the mail and reconcile with BRM postage reporting
• Prepare a monthly postage expense report of department charges
• Assist the departments with folding and inserting documents using the folding machine
• Prepares reports and maintains records
• Maintains control and assures availability of files and other materials
• Establishes and maintains complex filing systems
• Answers questions requiring knowledge of departmental rules and procedures
• Exercises discretion and judgment on minor administrative decisions
• Processes and distributes confidential and sensitive documents
• May oversee and train staff as assigned
• May maintain department budget accounting records
• May answer and route incoming phone calls

The essential functions of this position include but are not limited to: driving to deliver mail to the post office; standing and walking to distribute mail; working with co-workers and others sorting and distributing mail; repetitive hand/wrist motion manipulating mail and documents and assisting Recorder Voter Services staff with daily office operations; must be able to effectively handle lifting up to 50 lbs.

Two years’ experience in performing clerical or administrative work within subject area; OR, any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.

Must successfully pass a background check.

The Ideal Candidate will have experience working in a Mail Center and using a commercial postage machine, experience using Microsoft Office Suite including Outlook, and is a team player with excellent customer service and data entry skills.

• Professional experience working in a Mail Center with various postage machines and mailing products
• Customer service experience
• Microsoft Office Suite, including Outlook experience
• Demonstrates accuracy and attention to detail
• Being able to effectively lift up to 50 lbs.

This position is safety sensitive.

This position is non-exempt from overtime.

• Business English, spelling and arithmetic, punctuation, and grammar
• Office practices and procedures

• Use of computer systems, Microsoft Suite, and other office machines
• Report preparation

• Compose correspondence dealing with technical and complex matters
• Exercise sound independent judgment on a variety of problems in accordance with established departmental policies and procedures
• Prioritize, plan and carry out assignments
• Work safely and support the culture of workplace safety
• Establish and maintain effective working relationships with employees, other agencies and the public
• Follow written and verbal instructions
• Communicate effectively verbally and in writing

Coconino County is an Equal Opportunity Employer.
Ameri Corps, Peace Corps and other national service alumni are encouraged to apply.

Coconino County offers a comprehensive employee benefits

package to regular employees working 30 or more hours per week that includes:

(Regular Part Time employees receive some benefits on a pro-rated basis. Temporary and Seasonal employees do not receive benefits. Elected officials are not eligible for vacation and sick leave.)

• Vacation/Annual Leave
• Sick Leave
• 10 Holidays Per Year
• Health Care Insurance
• Dental Plan
• Vision Plan
• Group Life Insurance
• Pre-Tax Deduction Plan
• Sick Leave Conversion Plan
• Personal Day Purchase Program
• Vacation Sell Back Program
• Tuition Reimbursement Program
• Wellness Program
• Long-Term Disability
• Arizona State Retirement System
• Employee Assistance Program
• On-going Training Opportunities
• Free bus transportation/ Eco Pass bus pass

• Dependent Medical, Dental, and Vision
• Supplemental Life (for employees & dependents)
• Flexible Spending Account
• Health Savings Account
• Tax-deferred investment program
• Accidental and Disability Insurance
• Short Term Disability

01

Do you have experience working in a Mail Center using a postage machine or various mailing products?

• Yes
• No

02

If you answered yes to Question #1, please describe your Mail Center experience.

03

Please describe your customer service skills.

04

Please describe your experience with Microsoft Office Suite, including but not limited to Excel, Word and Outlook.

05

Please describe how you have been able to achieve accuracy, manage details, and perform meticulously in a repetitive work environment.

06

Are you able to effectively lift up to 50 lbs?

• Yes No

Required Question