Public Service Specialist - Adult Probation

Under supervision performs work of moderate difficulty in assigned field; performs related work as assigned.

The purpose of the vision statement is to give an overall view of what we wish our organization to be. Our mission statement is the more specific method of meeting our vision.

Building relationships and enhancing lives to create a safer community.

The Mission of the Coconino County Adult Probation Department is to create a safer community by reducing the number of future crimes, thereby reducing the number of future victims. This is to be accomplished by providing to our clients individualized programming and supervision to include:

To maximize Court appearance, public safety, and effective release practices.

Note: This position will be required to work a flexible schedule that includes night, weekend and holiday hours.

ARIZONA CODE OF JUDICIAL ADMINISTRATION

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Please watch this informational video related to this position.

Illustrative Only

• Formats, composes and types correspondence and other documents from written drafts and dictating equipment on routine, complex and confidential matters
• Prepares reports and maintains records
• Receives, sorts, files and retrieves forms, correspondence and documents
• Updates, checks and completes records, forms and documents
• Verifies discrepancies and makes corrections
• Researches records and disburses information
• Establishes and maintains complex filing systems
• Schedules, gathers materials and prepares agenda for various meetings
• Takes and transcribes minutes of meetings and other proceedings
• Maintains control and assures availability of files and other materials
• Establishes and maintains complex filing systems
• Answers questions requiring knowledge of departmental rules and procedures
• Exercises discretion and judgment on minor administrative decisions
• Processes and distributes confidential and sensitive documents
• May maintain department budget accounting records
• May answer and route incoming phone calls

Essential functions of this position include but not limited to: sitting, walking, standing, crouching, stooping, kneeling, reaching, bending and crawling for filing; working with and around others; dealing with interruptions; repetitive motion(hand/wrist/elbow/ shoulder) for computer work, filing, copying etc.; vision acuity (near) for computer work and reading documents; hearing and speech for ordinary conversation; finger dexterity and touch for typing.

• Two years' experience in performing clerical or administrative work within subject area; OR
• Associate's degree and one year experience in performing clerical or administrative work within subject area; OR
• Any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.

This position is non-exempt from overtime.

• Business English, spelling and arithmetic, punctuation and grammar
• Office practices and procedures

• Use of computer systems, Microsoft Suite, and other office machines
• Report preparation

• Compose correspondence dealing with technical and complex matters
• Exercise sound independent judgment on a variety of problems in accordance with established departmental policies and procedures
• Prioritize, plan and carry out assignments
• Work safely and support the culture of workplace safety
• Establish and maintain effective working relationships with employees, other agencies and the public
• Follow written and verbal instructions
• Communicate effectively verbally and in writing

Coconino County is an Equal Opportunity Employer.

Ameri Corps, Peace Corps and other national service alumni are encouraged to apply.