Public Service Specialist - Adult Probation

Job Title

Building relationships and enhancing lives to create a safer community.

Formats, composes and types correspondence and other documents from written drafts and dictating equipment on routine, complex and confidential matters

Prepares reports and maintains records

Receives, sorts, files and retrieves forms, correspondence and documents

Updates, checks and completes records, forms and documents

Verifies discrepancies and makes corrections

Researches records and disburses information

Establishes and maintains complex filing systems

Schedules, gathers materials and prepares agenda for various meetings

Takes and transcribes minutes of meetings and other proceedings

Maintains control and assures availability of files and other materials

Answers questions requiring knowledge of departmental rules and procedures

Exercises discretion and judgment on minor administrative decisions

Processes and distributes confidential and sensitive documents

May maintain department budget accounting records

May answer and route incoming phone calls

Essential functions of this position include but not limited to: sitting, walking, standing, crouching, stooping, kneeling, reaching, bending and crawling for filing; working with and around others; dealing with interruptions; repetitive motion (hand/wrist/elbow/shoulder) for computer work, filing, copying etc.; vision acuity (near) for computer work and reading documents; hearing and speech for ordinary conversation; finger dexterity and touch for typing.

Two years' experience in performing clerical or administrative work within subject area; OR Associate's degree and one year experience in performing clerical or administrative work within subject area; OR Any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.

This position is non-exempt from overtime.

Considerable knowledge of:
Business English, spelling and arithmetic, punctuation and grammar Office practices and procedures

Skill in:
Use of computer systems, Microsoft Suite, and other office machines Report preparation

Ability to:
Compose correspondence dealing with technical and complex matters Exercise sound independent judgment on a variety of problems in accordance with established departmental policies and procedures Prioritize, plan and carry out assignments Work safely and support the culture of workplace safety Establish and maintain effective working relationships with employees, other agencies and the public Follow written and verbal instructions Communicate effectively verbally and in writing

Coconino County is an Equal Opportunity Employer. Ameri Corps, Peace Corps and other national service alumni are encouraged to apply.

Coconino County offers a comprehensive employee benefits package to regular employees working 30 or more hours per week that includes:

• Vacation/Annual Leave
• Sick Leave
• 10 Holidays Per Year
• Health Care Insurance
• Dental Plan
• Vision Plan
• Group Life Insurance
• Pre-Tax Deduction Plan
• Sick Leave Conversion Plan
• Personal Day Purchase Program
• Vacation Sell Back Program
• Tuition Reimbursement Program
• Wellness Program
• Long-Term Disability
• Arizona State Retirement System
• Employee Assistance Program
• On-going Training Opportunities
• Free bus transportation/ Eco Pass bus pass

Elective Coverage

• Dependent Medical, Dental, and Vision
• Supplemental Life (for employees & dependents)
• Flexible Spending Account
• Health Savings Account
• Tax-deferred investment program
• Accidental and Disability Insurance
• Short Term Disability