Executive Support Coordinator

The Executive Support Coordinator provides administrative and operational support to the Vice President, People Operations. This role is responsible for coordinating meetings and events, managing logistics, tracking key initiatives, and supporting day-to-day activities across talent acquisition, HR, training, and program engagement. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while providing reliable support to leaders and teams across the organization.

This role has potential to grow in scope as the People Operations function expands.

• Provide day-to-day administrative support to the Vice President and People Operations team, including calendars, scheduling, travel, agendas, and meeting materials
• Plan and coordinate leadership meetings, training sessions, and team events, managing all logistics from venues and travel to catering and communications, including occasional on-site travel to oversee execution
• Track key projects and initiatives across People Operations and leadership, maintaining action items and providing regular status updates
• Serve as a knowledgeable resource on workplace assessments, supporting administration, reporting, and adoption across recruiting, onboarding, and team development
• Read and interpret Power BI reports and dashboards to support leadership reporting and decision‑making
• Use AI tools to build presentations, reports, agendas, and supporting analytics
• Research and develop tools, templates, and systems that improve team efficiency
• Other responsibilities as assigned

• Ability to read and interpret Power BI reports and dashboards
• Experience with or strong interest in workplace assessment tools (e.g., Culture Index), with the ability to help drive adoption across the team
• Event coordination experience, including managing logistics, travel, and vendors for meetings or team events
• Project management experience, including tracking action items, deadlines, and initiative status across multiple stakeholders
• Highly organized and detail-oriented, with a proven ability to manage multiple priorities and deadlines
• Based in or near the Phoenix, AZ area, with the ability to work on‑site during standard business hours; some evening or weekend hours may be required for events
• Willing and able to travel occasionally for company events and team outings
• Genuine interest or engagement in AI tools, with the ability to use them to build reports, presentations, and analytics
• Strong written and verbal communication skills
• Proficient in Microsoft Office and comfortable learning new technology tools
• Ability to maintain confidentiality and professional demeanor at all times
• Bachelor's degree preferred; high school diploma or GED required

The hourly rate for this position is $30 to $35 per hour. Placement within the range is based on skills, experience, and qualifications.

IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES's 2025 fiscal year ending September 30, 2025, IES produced over $3.3 billion in revenue and employed over 9,400 employees at over 174 domestic locations across the United States.

IES is an Equal Employment Opportunity

Employer:

Minorities, Females, Gender Identity, Sexual Orientation, Individuals with Disabilities, Protected Veterans Encouraged to Apply.

From office buildings to wind farms, industrial complexes to housing developments, our employees and design professionals design, build, and maintain the systems that empower lives.

Our commitment to our employees is reflected by our actions:

• Safety is Priority One - and our record shows it
• Competitive Pay
• Company 401K plan with Employer Contribution Match
• Company Paid Time Off
• Company Paid Life Insurance
• Choice of Medical Coverage including Prescription and Short Term Disability Plans
• Choice of Dental and Vision Coverage
• Optional Long‑term Disability, Critical…