Project Coordinator - Flagstaff AZ
Listed on 2026-08-13
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Business
Office Administrator/ Coordinator, Business Systems & Technology Analysis, Business Administration
Project Coordinator
The Project Coordinator is responsible for providing administrative and operational support to project teams to ensure timely, organized, and efficient execution of project tasks. This role works closely with project managers, technical staff, and internal departments to assist with scheduling, documentation, communication, and resource coordination. The Project Coordinator plays a key role in maintaining project tracking systems, supporting client deliverables, and helping ensure projects stay on schedule and within scope.
Responsibilities include:
- Leading the end-to-end planning and execution of business integration projects, including mergers, acquisitions, system transitions, and process realignments.
- Coordinating with internal departments (e.g., HR, Finance, IT, Operations) to align integration goals with functional requirements and timelines.
- Developing and managing detailed project plans, ensuring clear scope definition, task assignments, and milestone tracking.
- Identifying potential risks and dependencies, proposing mitigation strategies, and ensuring issue resolution throughout the project lifecycle.
- Monitoring project performance using appropriate tools and KPIs to ensure timely delivery and budget adherence.
- Facilitating regular project meetings, documenting progress, and ensuring consistent stakeholder communication and alignment.
- Collaborating with change management and training teams to support adoption and continuity across affected business units.
- Ensuring documentation, reporting, and handoff of integrated processes and tools are completed accurately and on schedule.
- Contributing to post-project reviews to capture lessons learned and support continuous improvement for future integrations.
The position involves performing data entry, and engaging in frequent communication via email, phone, and in-person interactions. The role involves regular communication with team members, clients, and stakeholders, both in person and through virtual platforms.
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