Assistant Registrar of Enrollment and Records

Assistant Registrar Of Enrollment & Records

The Assistant Registrar of Enrollment & Records provides leadership and operational oversight for student records, registration, transfer credit evaluation, degree audit, and graduation processes. This position ensures compliance with institutional policies and regulatory requirements while supporting student progression from enrollment through credential completion. Working collaboratively with Enrollment Services, Academic Affairs, and campus partners, the Assistant Registrar promotes accurate, efficient, and student-centered practices across all areas of responsibility.

This is a full-time, 12-month, benefit-eligible position.

First Application Review:
June 17, 2026 - Open until Filled Applications received by this date will be considered in the initial pool

Salary & Benefits:

Anticipated Hiring Range: $64,709 - $80,240/annual - depending on education and experience Cafeteria Plan:
In addition to the base compensation, benefits-eligible employees receive an extra $6,720 per year to put toward benefit costs or to be used as additional take-home pay Paid Holidays: 21 (including a full week off between Christmas and New Year's Day and over Spring Break) Vacation & Sick Leave:
Approximately 17 paid vacation days & 9 paid sick leave days accrued annually Health Insurance and Other Coverage: see https://(Use the "Apply for this Job" box below).-benefits

Registration & Compliance Provide leadership and oversight of the day-to-day registration functions to ensure compliance with federal, state, and institutional regulations. Interpret, enforce, and provide guidance on admissions and enrollment college policies and procedures, serving as a primary resource for complex or escalated cases. Coordinate registration timelines, communications, and systems alignment. Review and approve exceptions to petitions and appeals related to residency, concurrent enrollment, academic standing, and credit overload.

Monitor regulatory changes and recommend updates to policies, procedures, and operational practices to the Registrar. Ensure institutional compliance with the Family Educational Rights and Privacy Act (FERPA), providing guidance and training to staff. Support critical academic operations, including start-of-term processing, academic catalogs, grade roll procedures, and state reporting requirements such as FTSE.

Transfer Credit & Academic Record Integrity Provide leadership and guidance of transfer credit evaluation processes to ensure accuracy, consistency, and alignment with approved institutional and state policies. Oversee standards for the evaluation and application of transfer coursework, prior learning, military credit, and professional licensure. Oversee the maintenance and integrity of transfer equivalency rules within the Banner Student Information System, ensuring timely updates aligned with curriculum changes approved by Academic Affairs.

Oversee and supervise the Transfer Evaluation System (TES), including training, access management, and workflow oversight for faculty, deans, and staff. Serve as the escalation point for complex or disputed transfer evaluations, ensuring consistent application of procedure. Monitor reverse transfer processes and coordinate with external partners, including Northern Arizona University, to support degree completion initiatives. Facilitate communication between Academic Affairs and Enrollment Services to ensure accurate implementation of approved transfer equivalencies and curriculum decisions.

Degree Audit, Graduation & Credentialing Oversee degree audit processes within Degree Works to ensure accurate tracking of student progress from admission through credential completion. Ensure consistent review and approval of course substitutions and waivers in alignment with institutional, state, and federal guidelines. Supervise graduation certification processes, ensuring timely and accurate awarding of degrees and certificates within Banner. Monitor and validate graduation and commencement data using reporting tools (e.g., ARGOS) to support institutional reporting and decision-making.

Provide…