Events & Community Outreach Coordinator

Job Summary The Events and Community Outreach Coordinator is an in-person, part-time position primarily focused on planning, setting up, and managing day-of operations for on-mountain Snowbowl events. This role also plans and executes community events in Flagstaff and beyond, and assists with broader community outreach initiatives such as partnerships and local relationship building. The Coordinator plays a key role in maintaining the outside perspective of Arizona Snowbowl and supports clear, effective guest communication across social media, website, and other channels as it relates to events.

This role also leverages AI tools and builds AI-driven workflows to help automate and streamline event-related tasks and projects. The ideal candidate is highly organized, comfortable managing logistics on-site, and passionate about creating great guest and community experiences.

Job Responsibilities On-Mountain Events Plan and execute Snowbowl's on-mountain events (including but not limited to pass holder, family-driven, and guest-facing events) from initial concept through post-event wrap-upWork with the marketing team on campaigns promoting events, and keep the website updated with accurate event details and registration information

Coordinate with other departments to plan and execute events

Build staffing plans, run-of-show documents, and logistics checklists; gather and coordinate staff for each event

Coordinate on-site day-of operations, including setup, vendor and staff coordination, signage/branding, timelines, and breakdown, serving as the on-site point of contact

Discuss and work through with manager: event budgets, vendor contracts, permits, and sponsor relationships

Evaluate events post-completion and prepare recap reports for leadership on attendance, budget, and lessons learned

Community Events Plan for Snowbow’s attendance and execute community events in Flagstaff, around the state, and in nearby states, including events that require travel

Work with the marketing manager on registration details and payment processing for community events

Work with other departments and other collective resorts on community event planning and execution

Travel as needed to attend, set up, and execute community events outside of Flagstaff Coordinate day-of setup and operations for community events, including equipment transportation and breakdown

Represent Snowbowl at community events and ski shows, strategizing and coordinating attendance with the marketing manager

Work with the marketing manager to budget for community events

Community Outreach Initiatives Assist in building and maintaining relationships with local community organizations, schools, businesses, and municipal partners

Help identify community partnership and outreach opportunities that align with brand goals

Understand local community needs and act as a liaison between the community and Snowbowl Marketing & Communications Support Work with the marketing team to maintain accurate, up-to-date event information across social media and other online channels

Assist the marketing team with capturing photo and video content at events, including social-ready short-form content (Reels, Tik Tok, Stories)
Support public relations efforts by representing the brand in a fun, respectful manner and assisting with event-related interview requests AI-Driven Efficiency Use AI tools to support and streamline event-related tasks and projects

Develop and maintain AI-powered workflows and tools that help automate recurring event and outreach processes

Stay current on new AI tools and identify opportunities to apply them to improve event planning, execution, and communication

Job Qualifications One year of experience in event management, marketing, communications, or a related field

Strong organizational and project management skills, with the ability to manage multiple events and deadlines simultaneously

Strong written and verbal communication skills

Comfortable working outdoors, on your feet, and in varying weather conditions during events

Willingness and ability to travel within Arizona and to nearby states for community events, including occasional overnight travel

Valid driver's license

Must be able to read, write, speak, and understand English Comfortable using AI tools, with the ability to build simple AI-driven workflows or automations to support event and outreach tasks

Ability to work on-site, with some weekend and holiday availability as needed

Bonus Skills

Experience with community outreach,…