Administrative Assistant

Position Description

We are seeking a highly organized and proactive Plant Manager Executive Assistant to provide comprehensive administrative and operational support to the Plant Manager and broader leadership team. This role is critical to ensuring the smooth day-to-day functioning of the plant's executive office, combining traditional executive assistant duties with reporting, event coordination, and cross-team support responsibilities. The ideal candidate is detail-oriented, discreet, and comfortable operating in a fast-paced manufacturing or industrial environment, juggling multiple priorities while maintaining professionalism and confidentiality.

• Manage the Plant Manager's calendar, scheduling meetings, appointments, and travel arrangements
• Screen and prioritize incoming correspondence, calls, and requests
• Prepare, edit, and proofread emails, memos, presentations, and other business documents
• Coordinate and prepare agendas, materials, and minutes for leadership meetings
• Handle confidential information with the utmost discretion
• Process expense reports, invoices, and purchase orders as needed

• 3+ years of experience as an Executive Assistant, Administrative Assistant, or similar role, ideally within a manufacturing, plant, or industrial setting
• Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word); familiarity with reporting/dashboard tools a plus
• Strong organizational and time-management skills with the ability to multitask and prioritize
• Excellent written and verbal communication skills
• High level of discretion and professionalism when handling confidential information

• Clerical Duties

High School Diploma / GED