Office Coordinator

Overview

The Axel Group is seeking an Office Coordinator for our client's team. This company specializes in asphalt and concrete construction, supporting infrastructure projects. The Office Coordinator will play a vital role in ensuring smooth daily operations by providing administrative support and coordinating communication across various departments.

• Monitor and manage the executive's email inbox, prioritizing communications and ensuring timely follow-up.
• Maintain and coordinate calendars, appointments, meetings, and company events.
• Track project progress, schedules, and milestones using Excel spreadsheets and internal systems.
• Assist with preparing reports, project documentation, proposals, and presentations.
• Facilitate communication between field personnel, project managers, clients, vendors, and leadership.
• Organize and maintain electronic and physical filing systems.
• Answer incoming calls, greet visitors, and provide general administrative support.
• Support data entry, document management, and record keeping activities.
• Assist with special projects and administrative tasks to support office operations.
• Ensure deadlines, deliverables, and action items are effectively tracked and communicated.
• Serve as a versatile team member, supporting various departments as needed.

• Minimum of 2 years of experience in administrative roles, office coordination, or executive assistance.
• Proficiency in Microsoft Office Suite, especially Excel, Outlook, and Word.
• Strong organizational and time management skills, with the ability to prioritize tasks.
• Excellent verbal and written communication abilities.
• Ability to handle sensitive information with confidentiality and discretion.
• Self-motivated, resourceful, and capable of working independently.
• Experience in construction, asphalt, concrete, or related industries is preferred but not required.
• Strong attention to detail, problem-solving skills, and adaptability to a fast‑paced environment.

Salary range up to $75,000 annually.