Executive Administrative Assistant

Preferred Qualifications

Experience using Enterprise Resource Planning software such as Banner. Knowledge of Microsoft Office and Google Suite is crucial; experience with Canva or presentation software is preferred. Knowledge of basic accounting practices is preferred.

Job Specific

Required Qualifications

Bachelor's degree from an accredited university. Adept at using computers and related software applications, especially Microsoft Office and Project Management software; managing schedules; coordinating projects; maintaining records; composing, editing, proofreading and formatting letters, correspondence and other written materials; monitoring a budget, taking, preparing and disseminating minutes, maintaining confidential files; researching or coordinating confidential matters involving personnel or legal matters.

Understand and have a commitment to Kettering University Values

a. RESPECT: for teamwork, honesty, encouragement, diversity partnerships with students.

b. INTEGRITY: including accountability, transparency and ethics.

c. CREATIVITY: fostering flexibility and innovation.

d.

COLLABORATION:

across disciplines and with all partners.

e. EXCELLENCE: in all we do.

Posting Information

Posting Number SP00479 Posting Date 05/15/2026 Closing Date Open Until Filled Yes Special Instructions to Applicants

Job Duties

Job Duties

Percent of total time 30 Duties

Tracking of projects and budgets for the Division of University Advancement and External Relations.

Percent of total time 35 Duties

Manage the Vice President of University Advancement's calendar. Arrange all appointments and meetings-both internal and external. Plan travel itineraries and schedule related appointments. Collaborate with the President's Office on travel schedules and appointments. Arrange campus visits for prominent individuals and potential donors. Access Banner data on alumni, friends, especially giving information. Responsible for maintaining VP files for future reference. Support the work of other Advancement staff as necessary.

Percent of total time 5 Duties

Screen telephone calls and visitors for the Vice President. Serve as point of contact for donor related calls. Provide telephone reception occasionally for the department's toll free number.

Percent of total time 25 Duties

Edit, proof and at times develop written proposals, reports, presentations for Board meetings and donor events. Opportunity to be creative by designing slide presentations for the VP, designing and compiling reports, and assisting with meeting materials and event collateral.

Percent of total time 5 Duties

Coordinate and schedule fundraising campaign subcommittees and activities. Take meeting minutes, distribute and track action items. Responsible for maintaining record/files for the team.