Fleet Administrative Support Technician Job Flint area,Michigan USA,Administrative/Clerical

Working under the direction of the Fleet Services Coordinator, provides critical operational support for fleet management, focusing on maintenance scheduling, compliance tracking, and data management. Key duties include maintaining vehicle records, processing titles/registrations, managing fuel logs, and using fleet software to track work orders. Performs related work as required.

Responsibilities

Performs miscellaneous clerical work, such as processing accident reports, answering phone calls, drafting a variety of correspondence, reports, manuals, and other documents, applying a knowledge of departmental operations and regulations.

Assists in reviewing, reading and summarizing reports to facilitate review by department head; gathers and organizes information and statistics on specific topics and may prepare an analysis of the findings.

May use database, spreadsheet, or other software to create files and records. Use the City's office intranet to create, maintain, and file a variety of documents; schedule events; and communicate electronically with other network users, internal and external to the City of Flint.

Utilizing fleet management software (e.g., Collective Date, Asset Works, Samsara & Database software) to input data, track mileage, fuel usage, GPS tracking and repair costs.

Assists in receiving and interviewing visitors, makes appointments and arranges meetings; opens, reads and distributes incoming mail; assembles pertinent files and materials relevant to reply; maintains confidential files, as required.

Assist with scheduling preventative maintenance, repairs, and inspections, while acting as a liaison with vendors for services.

Maintaining accurate digital and physical records for vehicle registrations, titles, tags, and insurance renewals.

Inventories new vehicles and assists with new vehicles set up, creates/maintains the fleet inventory database, including picture file(s). Maintains administrative records and reports on fleet vehicles, such as in-processing, maintenance records and out-processing of fleet assets sold via auction.

Assist with inventorying parts (such as fuel, parts and shop supplies).

Performs other duties as required.

Qualifications

A high school diploma or GED is required, with 1–2 years of administrative experience, preferably in a fleet, logistics, or automotive environment.
Thorough knowledge of office practices and procedures.
Experience with MS Office (Excel, Word) and fleet management information systems (a plus but not required)
Ability to carry out routine administrative and supervisory detail independently.
Excellent record-keeping skills to manage high-volume documentation with ability to prepare accurate reports and tabulations from such records.
Ability to liaise between departments, technicians and maintain effective relations with fellow workers, outside agency personnel, and the general public.
Focused on ensuring compliance with safety and regulatory standards.

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