GECS Coordinator

GECS Coordinator  School Year Internal and External Posting Only Job Description

Michigan School for the Deaf (MSD) is a program that serves Deaf and Hard of Hearing students and their families throughout the State of Michigan. Programming and services are provided to both day students and students in our student housing. This position will report to the Principal at Michigan School for the Deaf.

The GECS Coordinator is responsible for managing GECS staffing operations, including choosing applicants for hiring, completing hiring and termination paperwork, training, observing, evaluating, placement, discipline, termination, when necessary, as well as managing payroll entries, PTO, sick days, raise or change in status paperwork. This role supports daily school operations by ensuring adequate coverage through effective scheduling of classroom support and substitute teachers.

The Coordinator maintains high-quality performance standards and ensures compliance with organizational policies and procedures.

• Recruit, interview, and select qualified candidates for various positions.
• Oversee onboarding processes and ensure timely completion of new hire requirements.
• Train employees on job responsibilities, expectations, and organizational procedures.
• Develop staff procedures, training materials, accountability systems and host regular update and training meetings.
• Conduct regular observations to assess employee performance and adherence to standards.
• Complete performance evaluations, provide coaching, and develop improvement plans as needed.
• Provide coaching and professional development in classroom management and behavior support
• Fact find, investigate, administer disciplinary actions and terminate GECS employees when necessary, following proper protocol.
• Biweekly payroll

• Review of daily staffing needs for teacher absences
• Coordinate the placement of substitute staff (Aides, Interveners, 1:1’s and teachers) to ensure uninterrupted classroom coverage.
• Maintain accurate records of substitute availability, assignments, and attendance.
• Communicate schedule changes or staffing updates to school Human Resources and employees.
• Obtain a daily substitute permit.
• Provide sub coverage for classrooms when a replacement is not able to be secured.

• Maintain and update Human Resources with personnel reports and documentation in accordance with policy.
• Provide timely communication to staff and supervisors.
• Ensure compliance with district, state, and organizational hiring and employment regulations.
• Prepare reports or documentation related to staffing, performance, and scheduling.
• Manage payroll entries, PTO, sick days, raise or change in status paperwork.

• Help to support lunch supervision and provide coverage for aide breaks.
• Perform additional tasks or responsibilities as directed by leadership to support department operations, organizational goals, or emergent staffing needs.
• Participate in meetings, trainings, or special projects as requested.
• Adapt responsibilities based on changing priorities or circumstances.

Position duties should not conflict with work schedule, if so, annual leave must be requested. If absent, you will not be paid for that day.

• Bachelor’s degree required
• Experience in staffing, payroll, coordination, or school-based operations strongly preferred.
• Knowledge of employment practices and relevant regulations.
• Strong interpersonal, organizational, and conflict-resolution skills.
• Ability to work independently and manage multiple tasks simultaneously.

• GECS Coordinator will work from August 1-July 1 46 weeks of the year. Time off in one-week blocks per the MSD calendar noted as other will be during Christmas Break, Spring Break, and two weeks in the Summer {without payor available paid time off may be used}.
• Monday
  - Thursday 6:15am-3:30pm, Friday 6:15am-1:30pm
• Payments are made on a bi-weekly basis from GECS payroll
• Salary is $46,000
• MSD is an equal opportunity employer and will entertain any candidate with the…