Accounting Clerk General Fund

This position cross-trains to perform a combination of General Accounting duties; accounts payable, accounts receivable, payroll, etc., along with administrative duties that include data entry, organizing and composing correspondence/memos, and other office administrative duties. Employee is responsible for making sure payments, receivables, billing, are processed timely and accurately through the City's accounting system; and, completes special projects as assigned by the Chief Accountant.

This position reports directly to the Chief Accountant.

* Cross-train and assist with performing various job duties of other positions within the General Fund Accounting Department.

* Interacts with departments to ensure appropriate recording of expenses accrued through the accounts payable/receivables and budget system.

* Interacts with vendors to ensure accurate and timely payment of invoices; and, resolve problems with errors or omissions when necessary.

* Matches invoices to purchase orders, contracts, material received reports; and, researches and resolve past due, missing, and possible duplicate vendor invoices/statements.

* Performs data entry for approved invoices, check requests, payroll, routine journal entries, etc.

* Participates in various control and compliance audits and performs various reconciliations.

* Works with the City's Certified Public Accounting auditors during the annual audit of the department's accounting procedures and records.

* Completes and submits credit applications.

* Responsible for tax exemption certificates to vendors.

* Maintains accounts payable/receivable/payroll files, and other files as required.

* Performs general office duties; typing, filing, memos, answering telephones, etc.

* Maintains the highest degree of professionalism, customer relations, and contributing to a positive work environment.

* Responsible for following and adhering to accounting and departmental practices, policies, and procedures.

* Performs other job duties within the scope of the job as assigned by the Chief Accountant.

* Associates Degree in General Accounting, Administrative/Office Management, or similar field (preferred); or, course work beyond high school in accounting, administrative office practices/procedures, or secretarial through a technical school, seminars, or workshops.  

* Minimum of 3 years' or more practical work experience in general accounting, bookkeeping, administrative office management, or similar work experience equivalent to an Associate's Degree.

* Proficient in the use of a personal computer; knowledge of Microsoft Office, Excel software.

* Current and Valid Driver's License.

* Must have knowledge of and proven accounting and administrative/office skills.

* Must have the ability to work independently with minimal supervision.

* Must be able to complete work assignments timely, some requiring deadlines.

* Must be proficient in the use of a personal computer, including the use of spreadsheet and word processing software

* Must possess interpersonal skills and the ability to communicate effectively and professionally with peers, superiors, general public, and city officials.

* Must have good organizational skills and the ability to plan and prioritize work assignments.

* Must be knowledgeable of business English/vocabulary, correct spelling, and accurate mathematics.

* Must be able to take initiative and be goal oriented.

* Must possess the ability to learn new routines.

* Must have the desire and ability to work with everyone involved in the accounting process.

Supervision:

Employee works independently with minimal supervision. Responsible for planning, organizing, and completing work assignments using the established guidelines for deadlines. Reports directly to the Chief Accountant.

Physical Demands (with or without accommodations):

* Prolonged sitting, some walking and standing, bending and carrying of light items such as books, paper, and reports (generally under 25 lbs.).

* Repetitive use of computer.

* Average mental pressure, stress; close mental/visual concentration is required.

* Accuracy is imperative when completing work assignments within non-flexible time frames and deadlines.

* Occasional lifting, moving, storage, and retrieval of boxed files weighing up to 50 lbs.

Equipment/Tools Used:

Computer, software programs, general office equipment.

For similar job postings, applications may be used for up to ninety (90) days.

The City of Florence, Alabama is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities.