Secretary II Gas

Salary : $33,846.06 Annually
Location : Gas Department 650 Rickwood Road Florence
Job Type: Full Time
Job Number:
Department: Florence Gas
Opening Date: 06/12/2026
Closing Date: 6/19/2026 11:59 PM Central

Job Summary

Performs secretarial duties for the Gas Department as assigned by the Supervisor. Duties include a variety of functions such as data entry, record keeping, filing, and other associated duties to relieve the supervisor of the clerical tasks associated with the section.
Essential Duties and Responsibilities and Supervision Required

Secretarial Functions:

• Composes and prepares letters, schedules, notices, and other correspondence.
• Relay's instructions and messages.
• Operates computer, copier, typewriter, fax machine, calculator, and other office equipment.
• Maintains filing as required.
• Maintains records of section operations and keeps organized files on same.
• Answers phone for the section and directs calls to the appropriate individual within the section as required.

Performs specific clerical tasks or duties as required by the Supervisor.

Prepares reports for the Supervisor as required using common spreadsheet and/or word processing programs.

Performs research and collects information for the Supervisor as required for completion of reports, resolution of customer problems, etc.

Must be able to work overtime and during emergencies when required.

Assists the engineering section with creating work orders and staking sheets for projects.

Performs other duties as assigned by the Supervisor within the scope of this job.

Minimum Qualifications, Experience, Training, & License

High School graduate or GED.

Eighteen months to three years of experience in an office environment with an emphasis on customer service.

Must have a valid driver's license.

Required Knowledge Skills Abilities

Ability to operate personal computers using common Microsoft programs such as Word, Excel, PowerPoint, etc.

Ability to learn the use of other gas industry-specific programs for data entry.

Proficient keyboarding (typing) skills are required.

Ability to set up and maintain all required filing systems.

Thorough knowledge of section office practices and procedures.

Thorough knowledge of secretarial practice and procedures.

Thorough knowledge of Business English, spelling, arithmetic, vocabulary, and word processing.

Ability to maintain effective relationships with other employees and with the public.

Communication skills to effectively and clearly communicate verbally with the general public, co-workers, and supervisors.

Thorough knowledge of proper telephone procedures.

Supervision Required:
Supervisor makes assignments; employee uses initiative in carrying assignments and handles most problems with assignments in accordance with the instructions or accepted practice. Unusual questions or problems are discussed or passed on to the supervisor.

Equipment/Tools Used:
Standard office equipment such as computers, typewriters, copiers, phones, etc.

For similar job postings, applications may be used for up to ninety (90) days

The City of Florence, Alabama is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities.
We offer a complete benefits package to full-time employees, including health care, dental, retirement, deferred compensation plans, life insurance, long-term disability, holidays, vacation, and sick leave.
01

Do you have a high school diploma or a GED certificate?

• Yes
• No

02

Do you have a current and valid driver's license?

• Yes
• No

03

Do you have at least 18 months of experience in an office environment with an emphasis on customer service? If so, please list the details of your experience and where you obtained it in the text box provided and in the employment section of this application.
04

Are you currently an employee of the City of Florence, Alabama?
Required Question